Administrative Secretary II — Office Lead & Reporting

AZ State Jobs; Buckeye (AZ); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Paid holidays

Parental leave

Insurance plan

Retirement program

Public transport subsidy

Wellness program

Job summary

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking an Administrative Secretary II to provide essential administrative support to the unit manager at ASPC Lewis in Buckeye, AZ. The role involves handling correspondence, data, calls, and confidential files while ensuring timely reports and proper office operations.

Responsibilities include generating purchase orders, supervising clerical staff, maintaining policies, and coordinating meetings.

Qualifications

• Must have strong communication skills and ability to generate reports.
• Detail-oriented with accuracy in data handling and file management.
• Experience handling confidential information and time-sensitive tasks.

Responsibilities

• Reviews and summarizes correspondence/data to generate letters or reports
• Screens and routes incoming calls and answers general inquiries
• Summarizes data to generate reports
• Serves as the unit timekeeper
• Establishes and maintains administrative/confidential files
• Generates purchase orders and maintains unit office supplies
• Functions as lead office support/training other clerical staff
• Maintains post orders/policies and procedures
• Drives on State business

Skills

Written and verbal communication

Report generation

Detail-oriented

Interpersonal relationships

Time management

Scheduling meetings

Transcribing minutes

Tools

Microsoft Suite

Google Suite

Job description

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking an Administrative Secretary II to provide essential administrative support to the unit manager at ASPC Lewis in Buckeye, AZ. The role involves handling correspondence, data, calls, and confidential files while ensuring timely reports and proper office operations.

Responsibilities include generating purchase orders, supervising clerical staff, maintaining policies, and coordinating meetings.