Administrative Secretary I: Timekeeping & Office Support

AZ State Jobs; Tucson (AZ); On-site; USD 29,000 - 35,000; Full time

Benefits offered by this job

Vacation days

Parental leave

Insurance

Retirement plan

Transit subsidy

Job summary

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) seeks an Administrative Secretary I for the Arizona State Prison Complex - Tucson. You will manage routine office tasks, answer calls, type correspondence, schedule meetings, and process reports in a fast-paced prison environment.

As the primary timekeeper, you will handle time entries and overtime, maintain files, generate purchase orders, and manage office supplies while upholding confidentiality and safety standards.

Qualifications

• General office practices and procedures.
• Microsoft Office and Google Suite.
• Business English.
• Basic mathematics.
• Office equipment operation.
• Filing systems.
• Report preparation.
• Payroll practices and procedures.

Responsibilities

• Answers calls, routes calls, types correspondence, distributes and files documentation.
• Attends meetings and generates minutes.
• Processes incoming and outgoing correspondence.
• Schedules meetings and makes travel arrangements.
• Acts as the primary timekeeper, gathering and entering time and overtime.
• Maintains files and generates various reports.
• Generates purchase orders and distributes to staff.
• Orders and maintains office supplies; assists inventory.
• Drives on State business.
• Performs other duties appropriate to the assignment.

Skills

Written communication

Verbal communication

Detail oriented

Project management

Scheduling meetings

Interpersonal skills

Minutes taking

Record-keeping

Time management

Tools

Microsoft Office

Google Suite

Job description

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) seeks an Administrative Secretary I for the Arizona State Prison Complex - Tucson. You will manage routine office tasks, answer calls, type correspondence, schedule meetings, and process reports in a fast-paced prison environment.

As the primary timekeeper, you will handle time entries and overtime, maintain files, generate purchase orders, and manage office supplies while upholding confidentiality and safety standards.