ADMINISTRATIVE SECRETARY

AZ State Jobs; Buckeye (AZ); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Paid holidays

Parental leave

Insurance plan

Retirement program

Public transport subsidy

Wellness program

Job summary

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking an Administrative Secretary II to provide essential administrative support to the unit manager at ASPC Lewis in Buckeye, AZ. The role involves handling correspondence, data, calls, and confidential files while ensuring timely reports and proper office operations.

Responsibilities include generating purchase orders, supervising clerical staff, maintaining policies, and coordinating meetings.

Qualifications

• Must have strong communication skills and ability to generate reports.
• Detail-oriented with accuracy in data handling and file management.
• Experience handling confidential information and time-sensitive tasks.

Responsibilities

• Reviews and summarizes correspondence/data to generate letters or reports
• Screens and routes incoming calls and answers general inquiries
• Summarizes data to generate reports
• Serves as the unit timekeeper
• Establishes and maintains administrative/confidential files
• Generates purchase orders and maintains unit office supplies
• Functions as lead office support/training other clerical staff
• Maintains post orders/policies and procedures
• Drives on State business

Skills

Written and verbal communication

Report generation

Detail-oriented

Interpersonal relationships

Time management

Scheduling meetings

Transcribing minutes

Tools

Microsoft Suite

Google Suite

Job description

ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements. The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

ADMINISTRATIVE SECRETARY II

Job Location

Address

Arizona State Prison Complex (ASPC) – Lewis
26700 South Highway 85
Buckeye, Arizona 85326

Posting Details

• Salary: $32,400.00
• Grade: 13
• Closing Date: 10/19/26

Job Summary

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a qualified individual to provide administrative duties to the unit manager.

Job Duties

• Reviews and summarizes correspondence/data to generate letters or reports
• Screens and routes incoming calls and answers general inquires
• Summarizes data to generate reports
• Serves as the unit timekeeper
• Establishes and maintains administrative /confidential files
• Generates purchase orders and maintains the unit office supplies
• Functions as lead office support/training other clerical staff
• Maintains post orders/department policies and procedures
• Drives on State business
• Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs)

Knowledge of:

• General office practices and procedures
• Personal computers, using Microsoft Suite and Google Suite
• Business English and basic mathematics
• Payroll practices and procedures

Skill in:

• Written and verbal communication
• Report generation including style and format
• Providing detail-oriented results
• Building and maintaining interpersonal relationships
• Time management and prioritization
• Scheduling and coordinating meetings
• Transcribing meeting minutes

Ability to:

• Work in a prison environment
• Maintain confidentiality
• Adapt to changing priorities
• Handle detailed work with accuracy and speed
• Learn and adhere to department policies and procedures

Selective Preference(s)

• Two years professional office experience and proficient in Google Suite.

Pre-Employment Requirements

Employment is contingent on the selected applicant passing a background investigation and drug test*.
Requires possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.