Administrative Secretary — Campus Support & Scheduling

Motlow State Community College; Tullahoma (TN); On-site; USD 37,000 - 40,000; Full time

Job summary

Motlow State Community College in Tennessee is seeking an Administrative Secretary to support the Libraries & Testing department. The role provides administrative assistance to a Dean or Director, handles clerical duties, and coordinates schedules, travel, and meetings.

Key duties include managing office supplies, maintaining records, overseeing budgets, producing minutes, and ensuring confidentiality and FERPA compliance.

Qualifications

• High school diploma or equivalent with minimum three years clerical or secretarial experience in an educational or business setting.
• Associate degree or higher earned from an accredited institution and three years clerical or secretarial experience in an educational, accounting or business setting.

Responsibilities

• Provides general administrative support for Deans or Directors, full-time and adjunct faculty, and other campus constituencies, including maintaining office supplies and records.
• Oversees multiple budgets including allocations, travel, purchasing, verification, and financial reports.
• Coordinates calendars, travel, meetings, and events for Deans or Directors and faculty.
• Facilitates campus events and performances and coordinates related logistics and coordination with staff.
• Maintains confidentiality and FERPA compliance in communications and records.

Skills

Interpersonal communication

Time management

Computer skills

Policy knowledge

Clerical experience

Education

High school diploma or equivalent

Associate degree or higher

Tools

Database management

Word processing

Spreadsheets

Email

Job description

Motlow State Community College in Tennessee is seeking an Administrative Secretary to support the Libraries & Testing department. The role provides administrative assistance to a Dean or Director, handles clerical duties, and coordinates schedules, travel, and meetings.

Key duties include managing office supplies, maintaining records, overseeing budgets, producing minutes, and ensuring confidentiality and FERPA compliance.