Campus Administrative Secretary: Budgets, Scheduling & Events

Tennessee Board of Regents (TBR); Tullahoma (TN); On-site; USD 37,000 - 40,000; Full time

Job summary

Motlow State Community College in Moore County, Tennessee, is seeking an Administrative Secretary to provide comprehensive clerical and administrative support to the Dean or Director and campus units. The role involves managing calendars, coordinating travel, assisting with budgets, and supporting faculty and staff across the campus.

A high school diploma and clerical experience are required; an associate degree is preferred, with opportunities for growth within the Libraries & Testing

Qualifications

• High school diploma or equivalent with minimum three years clerical or secretarial experience in an educational or business setting.
• Associate degree or higher earned from an accredited institution and three years clerical or secretarial experience in an educational, accounting or business setting.

Responsibilities

• Provides general administrative support for Academic Deans or Directors, full-time faculty, adjunct faculty, and other campus constituencies including maintaining office supplies, mail/courier coordination, ordering of needed equipment, providing equipment/copier troubleshooting, facilitating any needed repairs from outside vendors, creation and maintenance of academic, personnel, financial, and statistical records.
• Oversees multiple budgets to include allocations, travel, disbursements, purchasing, verification, account reconciliation, financial reports, and communication with faculty, staff, and administration.
• Provides administrative support to Dean or Directors, and faculty for calendar assistance, scheduling, arranging logistics, and coordinating travel to meetings, seminars, conferences, and events.
• Facilitates and coordinates campus events and productions to include theatre productions, musical performances, training sessions, meetings, guest speakers, and Dean or Director led events.
• Communicates verbally and in writing with faculty, staff, administration, students, and other stakeholders in an appropriate and professional manner while maintaining confidentiality and FERPA standards.
• Creates and maintains minutes of meetings, correspondence, reports, faculty load and other records for Dean or Directors, faculty, and appropriate committees.

Skills

Budgeting knowledge

Interpersonal skills

Time management

Independent worker

Office software

Education

High School Diploma

Associate degree

Tools

Database management

Word processing

Spreadsheets

Email

Job description

Motlow State Community College in Moore County, Tennessee, is seeking an Administrative Secretary to provide comprehensive clerical and administrative support to the Dean or Director and campus units. The role involves managing calendars, coordinating travel, assisting with budgets, and supporting faculty and staff across the campus.

A high school diploma and clerical experience are required; an associate degree is preferred, with opportunities for growth within the Libraries & Testing