Admin Secretary

Motlow State Community College; Flowertown (TN); On-site; USD 37,000 - 40,000; Full time

Benefits offered by this job

Home/employee discounts

Tuition discounts

Health and dental insurance

401K plan with match

Thirteen paid holidays + sick leave

Job summary

Motlow State Community College in Moore County is seeking an Administrative Secretary to provide administrative support to a Dean or Director and to handle a range of clerical duties. The role includes managing calendars, coordinating travel, and maintaining records and reports.

The ideal candidate will have a high school diploma with at least three years of clerical experience; a preferred associate degree and additional relevant experience in education or business.

Qualifications

• High school diploma or equivalent with minimum three years clerical or secretarial experience in an educational or business setting.
• Associate degree or higher earned from an accredited institution and three years clerical or secretarial experience in an educational, accounting or business setting.

Responsibilities

• Provide general administrative support for Deans/Directors, faculty, and campus stakeholders; maintain office supplies and records.
• Oversee budgets, travel, purchasing, and financial reporting; coordinate with faculty and administration.
• Schedule logistics for meetings, travel, and events; assist with calendar management.
• Coordinate campus events, performances, and trainings; arrange venues and speakers.
• Maintain confidentiality and FERPA compliance in communications and records.

Skills

Accounting procedures

Interpersonal communication

Time management

Database management

Word processing

Spreadsheets

Email

Education

High school diploma or equivalent

Associate degree or higher (preferred)

Tools

None

Job description

MOTLOW STATE COMMUNITY COLLEGE

is accepting applications for the following position:

Administrative Secretary

Campus: Moore County

Department: Libraries & Testing

Position number: B99750

Salary: $37,010 to $40,010

Motlow State is located in the beautiful rolling hills of middle Tennessee and has four campuses that serve students from eleven counties. We offer a comprehensive benefits package that includes an excellent retirement package from the state of Tennessee, 401K plan with match, thirteen paid annual holidays in addition to annual and sick leave days, health and dental insurance, tuition discounts, and state employee discounts. Motlow positions are contingent upon funding availability and budget approval.

General Function

Provides administrative support to a Dean or Director. Performs general office duties and complex clerical duties. May oversee the scheduling and job assignment of temporary or part-time clerical employees.

Minimum Qualifications

High school diploma or equivalent with minimum three years clerical or secretarial experience in an educational or business setting.

Preferred Qualifications

Associate degree or higher earned from an accredited institution and three years clerical or secretarial experience in an educational, accounting or business setting.

Major Duties and Responsibilities

• Provides general administrative support for Academic Deans or Directors, full-time faculty, adjunct faculty, and other campus constituencies including maintaining office supplies, mail/courier coordination, ordering of needed equipment, providing equipment/copier troubleshooting, facilitating any needed repairs from outside vendors, creation and maintenance of academic, personnel, financial, and statistical records.
• Oversees multiple budgets to include allocations, travel, disbursements, purchasing, verification, account reconciliation, financial reports, and communication with faculty, staff, and administration.
• Provides administrative support to Dean or Directors, and faculty for calendar assistance, scheduling, arranging logistics, and coordinating travel to meetings, seminars, conferences, and events.
• Facilitates and coordinates campus events and productions to include theatre productions, musical performances, training sessions, meetings, guest speakers, and Dean or Director led events.
• Communicates verbally and in writing with faculty, staff, administration, students, and other stakeholders in an appropriate and professional manner while maintaining confidentiality and FERPA standards.
• Creates and maintains minutes of meetings, correspondence, reports, faculty load and other records for Dean or Directors, faculty, and appropriate committees.
• Creates, processes, submits, and maintains required in accordance with established procedures and deadlines using database systems as required.
• Other duties as assigned

Knowledge, Skills and Abilities

• Knowledge and broad understanding of standard accounting procedures including budgets, estimates, price quotes, purchasing, and account reconciliation.
• Ability to effectively use interpersonal communications skills with emphasis on initiative and execution of duties in support of the college mission in a diverse community.
• Ability to work independently and manage time and resources efficiently and effectively.
• Strong computer skills to include database management, word processing, spreadsheets, and email.
• Knowledge of Motlow and TBR policies and procedures.

• an excellent retirement package from the state of Tennessee
• 401K plan with match
• thirteen paid annual holidays in addition to annual and sick leave days
• health and dental insurance
• tuition discounts
• state employee discounts

Human Resources Office, Dept. 200

Motlow State Community College

Telephone [phone], TDD (931 393-1621)

E-mail: [e-mail]

Website: www.mscc.edu

Motlow College is an EEO/Title VI/Title VII/Title IX/Sections 504/ADA Employer

Motlow State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.