Admin Secretary

Motlow; Tullahoma (TN); On-site; USD 37,000 - 40,000; Full time

Benefits offered by this job

Retirement package

401K plan with match

13 paid holidays + annual/sick leave

Health and dental insurance

Tuition discounts

State employee discounts

Job summary

Motlow State Community College is seeking an Administrative Secretary to provide high-level administrative support to a Dean or Director at the Moore County campus. The role involves managing calendars, coordinating travel, maintaining records, and assisting with budget and vendor communications.

Minimum qualifications include a high school diploma or equivalent with at least three years of clerical or secretarial experience; a preferred Associate degree or higher with three years in education

Qualifications

• High school diploma or equivalent required with at least 3 years of clerical or secretarial experience.
• Preferred: Associate degree or higher with 3+ years clerical or secretarial experience in educational, accounting or business settings.

Responsibilities

• Provides general administrative support for Deans/Directors and faculty, maintains office supplies, coordinates mail, orders equipment, and handles repairs.
• Oversees budgets including travel, purchasing, reconciliation, and financial reports; communicates with faculty, staff and administration.
• Schedules calendars, coordinates travel, meetings, seminars and events; prepares minutes and maintains records.

Skills

Clerical experience

Secretarial duties

Communication skills

Office software

Education

High school diploma or equivalent

Associate degree or higher

Tools

Office suite (Word, Excel)

Database management

Job description

MOTLOW STATE COMMUNITY COLLEGE

is accepting applications for the following position:

Administrative Secretary

Campus: Moore County

Department: Libraries & Testing

Position number: B99750

Salary: $37,010 to $40,010

Motlow State is located in the beautiful rolling hills of middle Tennessee and has four campuses that serve students from eleven counties.

• an excellent retirement package from the state of Tennessee
• 401K plan with match
• thirteen paid annual holidays in addition to annual and sick leave days
• health and dental insurance
• tuition discounts
• state employee discounts

Motlow positions are contingent upon funding availability and budget approval.

General Function:

Provides administrative support to a Dean or Director. Performs general office duties and complex clerical duties. May oversee the scheduling and job assignment of temporary or part-time clerical employees.

Minimum Qualifications:

High school diploma or equivalent with minimum three years clerical or secretarial experience in an educational or business setting.

Preferred Qualifications:

Associate degree or higher earned from an accredited institution and three years clerical or secretarial experience in an educational, accounting or business setting.

Major Duties and Responsibilities:

• Provides general administrative support for Academic Deans or Directors, full-time faculty, adjunct faculty, and other campus constituencies including maintaining office supplies, mail/courier coordination, ordering of needed equipment, providing equipment/copier troubleshooting, facilitating any needed repairs from outside vendors, creation and maintenance of academic, personnel, financial, and statistical records.
• Oversees multiple budgets to include allocations, travel, disbursements, purchasing, verification, account reconciliation, financial reports, and communication with faculty, staff, and administration.
• Provides administrative support to Dean or Directors, and faculty for calendar assistance, scheduling, arranging logistics, and coordinating travel to meetings, seminars, conferences, and events.
• Facilitates and coordinates campus events and productions to include theatre productions, musical performances, training sessions, meetings, guest speakers, and Dean or Director led events.
• Communicates verbally and in writing with faculty, staff, administration, students, and other stakeholders in an appropriate and professional manner while maintaining confidentiality and FERPA standards.
• Creates and maintains minutes of meetings, correspondence, reports, faculty load and other records for Dean or Directors, faculty, and appropriate committees.
• Creates, processes, submits, and maintains required in accordance with established procedures and deadlines using database systems as required.
• Other duties as assigned

Knowledge, Skills and Abilities:

• Knowledge and broad understanding of standard accounting procedures including budgets, estimates, price quotes, purchasing, and account reconciliation.
• Ability to effectively use interpersonal communications skills with emphasis on initiative and execution of duties in support of the college mission in a diverse community.
• Ability to work independently and manage time and resources efficiently and effectively.
• Strong computer skills to include database management, word processing, spreadsheets, and email.
• Knowledge of Motlow and TBR policies and procedures.

Human Resources Office, Dept. 200

Motlow State Community College

Telephone [phone], TDD (931 393-1621)

E-mail: [e-mail]

Website: www.mscc.edu

Motlow College is an EEO/Title VI/Title VII/Title IX/Sections 504/ADA Employer

Motlow State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.