Administrative Secretary

Oakland University; Rochester (MI); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Oakland University is seeking a professional secretary to provide essential administrative support for the SECS Ph.D. program and related office functions.

You will maintain student records, track progress, coordinate milestone events, and respond to inquiries with accuracy and tact. The role requires strong data handling, organization, and communication skills, with an expectation of confidentiality and collaboration across faculty and staff.

Qualifications

• High school diploma or equivalent combination of education and experience.
• Three years progressively responsible secretarial experience.
• Familiarity with university policies, rules, and regulations.
• Possess keyboarding skills necessary to perform successfully in this position.
• Ability to assemble data and edit reports.
• Ability to compose routine correspondence.
• Ability to interact with the public, students, faculty, and staff.
• General bookkeeping/clerical accounting experience.
• Ability to prioritize and expedite work assignments.
• Proficiency with intermediate word processing and spreadsheet applications.

Responsibilities

• Assist the Associate Dean in managing SECS Ph.D. program operations, including maintaining student records, monitoring academic progress, coordinating milestone events, and responding to student inquiries.
• Support the preparation of surveys and reports.
• Assist the Associate Deans and Dean’s Office staff with events and special projects as needed.

Skills

Data handling

Interpersonal skills

Organization

Written communication

Office equipment

Education

High school diploma

Job description

Benefits of Working at Oakland University

This position is an Oakland University Professional Support Association- MEA / NEA position. The incumbent will be represented by the MEA / NEA .
This position will remain open a minimum of five (5) working days. External applicants may be considered. Qualified bargaining unit members will receive interviews and initial consideration.

Employee Group/Grade

Employee Group/Grade C-7

Job Category

Work Schedule

Work Schedule FT/Reg (40 hours)

Shift/Days

This is a full-time position. One day of remote work offered per week, starting after the probationary period.

Pay Schedule

Pay Schedule Month

Number of Hrs./Wk.

Number of Hrs./Wk. 40

Position Information

Position Information

Minimum Qualifications

• High school graduation or an equivalent combination of education and experience.


• Three years progressively responsible secretarial experience.


• Familiarity with university policies, rules, and regulations.


• Possess keyboarding skills necessary to perform successfully in this position.


• Ability to select, assemble and organize data and edit reports.


• Ability to compose routine correspondence.


• Ability to effectively interact with the public, students, faculty, and staff.


• Ability to perform general bookkeeping/clerical accounting.


• Ability to prioritize and expedite work assignments of the unit.


• Ability to operate standard office equipment.


• Knowledge of proper grammar, spelling and punctuation and ability to utilize proper standard office source manuals.


• Ability to deal effectively with people under stress.


• Ability to perform the functions consistent with intermediate word processing and intermediate spreadsheet applications as demonstrated by a skills assessment.

Desired Qualifications

All Qualifications

Unless otherwise required by an applicable collective bargaining agreement, all minimum, additional and desired qualifications are preferred, but qualifications, degrees, and/or experience deemed comparable and/or equivalent by Oakland University in its sole and exclusive discretion may be considered.

Must be well-organized, self-motivated, and able to prioritize tasks effectively. Work collaboratively with faculty, staff, and students. Assist the Associate Dean in managing SECS Ph.D. program operations, including maintaining student records, monitoring academic progress, coordinating milestone events, and responding to student inquiries. Support the preparation of surveys and reports. Assist the Associate Deans and Dean’s Office staff with events and special projects as needed.

Position Purpose

To provide responsible secretarial services and operational office assistance for an assistant or associate dean, chairperson, director or principle administrator of a school, department, institute, or administrative unit.

Job Open Date

Job Open Date 10/16/2026

Job Close Date

Position Specific Questions

Required fields are indicated with an asterisk (*).

• * Are you a member of the Oakland University Professional Support Association-MEA/NEA?
  
  
  • Yes
  
  
  • No
  
  
  • No Response
  
  
  
  

Documents Needed to Apply

Required Documents

• Cover Letter


• Resume

Optional Documents

371 Wilson Boulevard, Rochester, MI 48309
248-370-2100