Executive Office Assistant

Oakland University; Rochester (MI); On-site; USD 40,000 - 55,000; Full time

Job summary

Oakland University in Rochester, MI seeks a details-oriented administrative professional to support the Office of Community Engagement. You will manage front desk duties, triage inquiries from students, faculty and the public, and coordinate calendar and meetings for the Chief Community Engagement Officer.

The role requires an associate degree, 3-5 years of advanced office experience, and proficiency in MS Office and Google Docs.

Qualifications

• Associates degree in business or a related field or an equivalent combination of education and/or experience.
• Three to five years advanced office experience in prioritizing work and meeting deadlines.
• Demonstrated MS Office proficiency.
• Knowledge of proper grammar, spelling, punctuation.
• Ability to compose correspondence.
• Excellent organizational and analytical skills.
• Detail oriented with the ability to track deadlines.
• Ability to communicate and work well with senior management on highly confidential matters.
• Ability to communicate effectively with the public, students, faculty and staff.
• Proficiency in Google docs and budget experience.

Responsibilities

• Serve as the primary point of contact for the Office of Community Engagement.
• Support front desk receptionist responsibilities for the Office of the President.
• Provide administrative support including project coordination and calendar management.
• Assist with budget management and information gathering.

Skills

Excellent organizational skills

Analytical skills

Detail oriented

Effective communication with public/st

Education

Associate degree in business or related field

Tools

MS Office

Google Docs

Budget experience

Job description

• Associates degree in business or a related field or an equivalent combination of education and/or experience.
• Three to five years advanced office experience in prioritizing work and meeting deadlines..
• Demonstrated MS Office proficiency.
• Knowledge of proper grammar, spelling, punctuation.
• Ability to compose correspondence.
• Excellent organizational and analytical skills.
• Detail oriented with the ability to track deadlines.
• Ability to communicate and work well with senior management on highly confidential matters.
• Ability to communicate effectively with the public, students, faculty and staff.
• Proficiency in Google docs and budget experience.

Department

0035 - Community Engagement

Position Information

Minimum Qualifications

• Associates degree in business or a related field or an equivalent combination of education and/or experience.
• Three to five years advanced office experience in prioritizing work and meeting deadlines..
• Demonstrated MS Office proficiency.
• Knowledge of proper grammar, spelling, punctuation.
• Ability to compose correspondence.
• Excellent organizational and analytical skills.
• Detail oriented with the ability to track deadlines.
• Ability to communicate and work well with senior management on highly confidential matters.
• Ability to communicate effectively with the public, students, faculty and staff.
• Proficiency in Google docs and budget experience.

All Qualifications

Unless otherwise required by an applicable collective bargaining agreement, all minimum, additional and desired qualifications are preferred, but qualifications, degrees, and/or experience deemed comparable and/or equivalent by Oakland University in its sole and exclusive discretion may be considered.

Position Purpose

Serve as the primary point of contact for the Office of Community Engagement as well as supporting front desk receptionist responsibilities for the Office of the President. Perform a variety of general office procedures requiring independent judgement and planning while working independently managing multiple projects. Provide comprehensive administrative support to the Chief Community Engagement Officer including project coordination, budget management, calendar management and information gathering.

Job Open Date

10/02/2026