Executive Office Assistant

Oakland University; Oakland (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Oakland University seeks a capable administrative professional to serve as the primary contact for the Office of Community Engagement and support the President’s Office. You will perform general office tasks, manage multiple projects with independence, and provide comprehensive support to the Chief Community Engagement Officer including budgeting, calendars, and information gathering.

Required are an associates degree in business or related field, 3–5 years of advanced office experience, and

Qualifications

• Associates degree in business or related field, or an equivalent combination of education and/or experience.
• Three to five years advanced office experience in prioritizing work and meeting deadlines.
• Demonstrated MS Office proficiency.
• Knowledge of proper grammar, spelling, punctuation.
• Ability to compose correspondence.
• Excellent organizational and analytical skills.
• Detail oriented with the ability to track deadlines.
• Ability to communicate and work well with senior management on highly confidential matters.
• Ability to communicate effectively with the public, students, faculty and staff.
• Proficiency in Google docs and budget experience.

Responsibilities

• Serve as the primary point of contact for the Office of Community Engagement.
• Support front desk receptionist responsibilities for the Office of the President.
• Perform general office procedures requiring independent judgement and planning.
• Manage multiple projects.
• Provide administrative support to the Chief Community Engagement Officer including project coordination, budget management, calendar management and information gathering.

Skills

Grammar and editing

Correspondence writing

Organizational skills

Analytical skills

Deadline management

Confidentiality

Communication with diverse groups

Public speaking and diplomacy

Education

Associates degree in business or related field

Equivalent combination of education/experience

Tools

MS Office

Google Docs

Budgeting experience

Job description

Benefits of Working at Oakland University

Compensation commensurate with education and experience. Oakland University offers an excellent benefit program including a comprehensive medical plan with low contribution amounts for our employees, dental and vision plans at no cost for our employees, generous paid time off plans, a generous University contribution to our 403(b) retirement plan, tuition assistance for our employees and dependents, free access to our Campus Recreation Center and workout facilities, and flexible work schedules and wellness programs. These are current benefit levels subject to future changes.

Employee Group/Grade

Employee Group/Grade Excluded

Job Category

Job Category Confidential Assistant

Work Schedule

Work Schedule FT/Reg (40 hours)

Shift/Days

This is a full-time position.

Pay Schedule

Pay Schedule Month

Number of Hrs./Wk.

Number of Hrs./Wk. 40

Position Information

Minimum Qualifications

• Associates degree in business or a related field or an equivalent combination of education and/or experience.
• Three to five years advanced office experience in prioritizing work and meeting deadlines..
• Demonstrated MS Office proficiency.
• Knowledge of proper grammar, spelling, punctuation.
• Ability to compose correspondence.
• Excellent organizational and analytical skills.
• Detail oriented with the ability to track deadlines.
• Ability to communicate and work well with senior management on highly confidential matters.
• Ability to communicate effectively with the public, students, faculty and staff.
• Proficiency in Google docs and budget experience.

Desired Qualifications

All Qualifications

Unless otherwise required by an applicable collective bargaining agreement, all minimum, additional and desired qualifications are preferred, but qualifications, degrees, and/or experience deemed comparable and/or equivalent by Oakland University in its sole and exclusive discretion may be considered.

Position Purpose

Serve as the primary point of contact for the Office of Community Engagement as well as supporting front desk receptionist responsibilities for the Office of the President. Perform a variety of general office procedures requiring independent judgement and planning while working independently managing multiple projects. Provide comprehensive administrative support to the Chief Community Engagement Officer including project coordination, budget management, calendar management and information gathering.

Job Open Date

Job Open Date 10/02/2026

Job Close Date

Position Specific Questions

Required fields are indicated with an asterisk (*).

• * Are you a member of the Excluded Clerical Technical Group?
  • Yes
  • No
  • No Response

Documents Needed to Apply

Required Documents

• Cover Letter
• Resume

Optional Documents

371 Wilson Boulevard, Rochester, MI 48309
248-370-2100