Administrative & Scheduling Specialist

University of Akron; Akron, Northern (OH, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

University of Akron is seeking an Administrative Assistant to provide essential support to supervisors in departmental administration. The role includes managing daily office operations, maintaining confidential records, and coordinating calendars, meetings, and travel arrangements.

Responsibilities also cover data interpretation, budget monitoring, staff supervision, and liaison work with the university community to ensure smooth program execution.

Qualifications

• 18 months of education or training beyond high school.
• Minimum of 2 years of experience in office/clerical procedures.
• Advanced computer skills including word processing, spreadsheet, and database software packages.
• Strong interpersonal, problem-solving, and research skills.

Responsibilities

• Provide assistance to supervisors in the administration of departmental programs and activities.
• Direct daily office operations pertaining to departmental programs and procedures.
• Relieve supervisors of routine and some non-routine administrative duties.
• Exercise independent judgment in resolving issues or concerns related to departmental policies and procedures.
• Research, collect, and interpret data for information, program development, recommendations, and materials.
• Maintain highly confidential personnel files and payroll records.
• Track positions, compile information for job descriptions and openings.
• Maintain calendars, organize meetings, coordinate events and travel arrangements.
• Update and manage computer database and file systems; create spreadsheets and documents.
• Monitor budgets, start-up accounting procedures, and manage accounts.
• Coordinate public relations and respond to inquiries; liaise with university community.
• Assign, train, supervise, and review clerical staff and student assistants.

Skills

Office procedures

Program coordination

Fast-paced environment

Technology adaptation

Word processing

Spreadsheets

Databases

Interpersonal skills

Problem-solving

Research skills

Education

18 months of education or training beyond high school

2+ years of experience in office/clerical procedures

Job description

University of Akron is seeking an Administrative Assistant to provide essential support to supervisors in departmental administration. The role includes managing daily office operations, maintaining confidential records, and coordinating calendars, meetings, and travel arrangements.

Responsibilities also cover data interpretation, budget monitoring, staff supervision, and liaison work with the university community to ensure smooth program execution.