Administrative & Records Specialist

Tampa-Housing-Authority; Tampa (FL); On-site; USD 36,000 - 42,000; Full time

Job summary

Tampa-Housing-Authority in Tampa, FL is seeking a Support Specialist to provide a wide range of administrative and clerical support, helping the agency serve customers and partners effectively and comply with regulatory reporting.

You will prepare letters and reports, manage records and databases, handle mail, schedule applicant meetings, and respond to inquiries from residents, landlords, staff, and the public with professionalism.

Qualifications

• High School graduation or GED equivalent.
• Six (6) months of experience in an office environment.
• Must be able to communicate effectively both orally and in writing.
• Must possess strong organizational and computer skills, including Microsoft Suite.

Responsibilities

• Organize and maintain hard copies and electronic files; maintain records and archiving of essential documents.
• Create letters, documents, and reports.
• Maintain and manage records and data in various programs (Word, Excel, File Vision, etc.).
• Assemble and mail verification forms, annual recertification packets, contracts, and other documents promptly.
• Schedule, notify, and conduct applicant meetings to assist applicants in completing forms.
• Handle and process all incoming mail for inspectors and distribute as necessary.
• Create and mail miscellaneous correspondence; generate address labels and mass/certified mailings.
• Answer telephone calls, greet visitors, and respond to inquiries from residents, landlords, staff, and the public in a professional manner.
• Support and assist supervisors and department staff to ensure efficient office operations.

Skills

Communication

Organizational skills

Microsoft Suite

Education

High School/GED

Job description

Tampa-Housing-Authority in Tampa, FL is seeking a Support Specialist to provide a wide range of administrative and clerical support, helping the agency serve customers and partners effectively and comply with regulatory reporting.

You will prepare letters and reports, manage records and databases, handle mail, schedule applicant meetings, and respond to inquiries from residents, landlords, staff, and the public with professionalism.