Administrative & Records Specialist

Coconino County; Flagstaff (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

Coconino County is seeking a diligent administrator to coordinate departmental meetings, travel, and functions while overseeing records management and databases. The role includes serving as lead staff, training team members, and assisting with budgets and requisitions.

The ideal candidate will prepare confidential documents, manage multiple priorities, and maintain accuracy under deadlines. This non-exempt position emphasizes teamwork, professional communication, and adherence to county

Qualifications

• Four years of progressively responsible administrative or clerical experience OR
• Associate’s degree and three years of progressively responsible administrative or clerical experience OR
• Bachelor’s degree and two years of progressively responsible administrative or clerical experience OR
• Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Responsibilities

• Coordinate and schedule departmental meetings, travel, and functions.
• Oversee record management systems and databases of the administrative unit.
• Serve as lead staff and provide training to assigned staff.
• Prepare and maintain statistical and administrative reports.
• Gathers information for budgetary purposes and requisitions.
• Prepare confidential documents and correspondence.

Skills

Attention to detail

Multitasking

Communication skills

Education

Bachelor's degree in relevant field

Associate’s degree

Equivalent combination of education and experience

Tools

Microsoft Word

Excel

Job description

Coconino County is seeking a diligent administrator to coordinate departmental meetings, travel, and functions while overseeing records management and databases. The role includes serving as lead staff, training team members, and assisting with budgets and requisitions.

The ideal candidate will prepare confidential documents, manage multiple priorities, and maintain accuracy under deadlines. This non-exempt position emphasizes teamwork, professional communication, and adherence to county