Records & Administrative Operations Specialist

Coconino County Sheriff's Office (Patrol); Flagstaff (AZ); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health Care Insurance

Dental Plan

Vision Plan

Wellness Program

Job summary

The Coconino County Sheriff's Office (Patrol) seeks an organized administrative professional for a limited appointment through June 30, 2027. This role supports scheduling, records management, reporting, and liaison duties across departments.

Under supervision, you will prepare confidential documents, assist with budget information, train staff, and coordinate meetings. Strong computer skills and attention to detail are essential for success.

Qualifications

• Four years of progressively responsible administrative or clerical experience.
• OR, Associate’s degree and three years of progressively responsible administrative or clerical experience.
• OR, Bachelor's degree and two years of progressively responsible administrative or clerical experience.
• OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Responsibilities

• Coordinates and schedules specialized departmental functions, meetings and travel.
• Oversees an administrative unit's record management systems and databases.
• Serves as lead staff and may supervise employees as assigned.
• Provides training to assigned staff and assists with special projects.
• Prepares and maintains statistical and administrative reports.
• Gathers information for budgetary purposes and prepares requisitions for goods and services.

Skills

Administrative experience

Attention to detail

Records management

Microsoft Office

Communication skills

Education

Associate's degree

Bachelor's degree

Equivalent education/experience

Tools

Database software

Budgeting experience

Job description

The Coconino County Sheriff's Office (Patrol) seeks an organized administrative professional for a limited appointment through June 30, 2027. This role supports scheduling, records management, reporting, and liaison duties across departments.

Under supervision, you will prepare confidential documents, assist with budget information, train staff, and coordinate meetings. Strong computer skills and attention to detail are essential for success.