Public Service Administrative Specialist - Fast-Paced Office

Coconino County; Flagstaff (AZ); On-site; USD 42,000 - 65,000; Full time

Job summary

Coconino County is seeking a detail-oriented administrative professional to perform moderate-to-difficult clerical work under supervision. The ideal candidate will format, compose and type correspondence, prepare reports, maintain records and handle confidential materials with discretion.

Proficiency in Microsoft Word, Excel and Adobe is required, along with strong data entry and customer service skills. Responsibilities include scheduling meetings, transcribing minutes, filing, responding to

Qualifications

• Two years' clerical/administrative experience in related field or an Associate's degree plus one year experience
• Strong data entry and computer skills with quality control
• Proficiency with Adobe, Word and Excel; excellent customer service and teamwork

Responsibilities

• Formats, composes and types correspondence and documents from drafts and dictation
• Prepares reports and maintains records
• Receives, sorts, files and retrieves forms and documents
• Updates and completes records; verifies discrepancies
• Researches records and disburses information
• Establishes and maintains complex filing systems
• Schedules materials and prepares meeting agendas
• Takes and transcribes minutes of meetings
• Maintains filing systems and accessibility of materials
• Answers questions on departmental rules and procedures
• Processes confidential/sensitive documents; may assist with budget records
• May answer and route incoming calls

Skills

Data entry

Customer service

Teamwork

Communication

Typing

Education

Associate's degree

Tools

Adobe

Microsoft Word

Microsoft Excel

Job description

Coconino County is seeking a detail-oriented administrative professional to perform moderate-to-difficult clerical work under supervision. The ideal candidate will format, compose and type correspondence, prepare reports, maintain records and handle confidential materials with discretion.

Proficiency in Microsoft Word, Excel and Adobe is required, along with strong data entry and customer service skills. Responsibilities include scheduling meetings, transcribing minutes, filing, responding to