Administrative Receptionist & Operations Coordinator

Jimmy Jazz; Norcross (GA); On-site; USD 18,000 - 22,000; Full time

Job summary

Kinsmith Finance has an opening for an Administrative Receptionist who serves as the first point of contact and supports the Administration Department. This role manages communications, coordinates purchase orders, assists with vendor relationships, and processes invoices.

The position requires strong organization, attention to detail, and the ability to manage multiple requests. Reports to Administration Department Manager and working at our Norcross, GA location.

Qualifications

• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong organizational skills with the ability to manage multiple priorities.
• High attention to detail and accuracy in all work.
• Effective written and verbal communication.

Responsibilities

• Answer incoming calls professionally and direct inquiries appropriately.
• Create, enter, and manage purchase orders through completion and confirmation.
• Process and prepare invoices for payment, ensuring accuracy and proper documentation.
• Support vendor coordination and assist with resolving order and billing discrepancies.
• Maintain office supply inventory and coordinate ordering as needed.
• Submit customer feedback reports
• Perform scanning, filing, and document organization to maintain accurate records.
• Handle data entry, mail distribution, and general administrative tasks.
• Assist with claims processing.
• Support the Administration Department and leadership team with ongoing projects.

Skills

Proficiency in Microsoft Office

Strong organizational skills

Attention to detail

Effective written and verbal沟通

Education

High school

Tools

Microsoft Office

Job description

Kinsmith Finance has an opening for an Administrative Receptionist who serves as the first point of contact and supports the Administration Department. This role manages communications, coordinates purchase orders, assists with vendor relationships, and processes invoices.

The position requires strong organization, attention to detail, and the ability to manage multiple requests. Reports to Administration Department Manager and working at our Norcross, GA location.