Office Operations & Reception Coordinator

Kinsley Power Systems; Los Angeles, Northern (CA, KY); Hybrid; USD 40,000 - 58,000; Full time

Job summary

Kinsley Power Systems in Los Angeles seeks an organized and proactive Administrative Assistant to welcome staff and visitors and keep the office running smoothly. The role covers reception, general administrative duties, shipping/receiving, invoicing, and facilities support to ensure a positive day-to-day experience for staff and guests.

You will coordinate meetings, manage supplies, process invoices, and assist with office moves and events.

Qualifications

• 2+ years of experience in administrative roles.
• International experience preferred.
• Fluency in English required; other UN languages preferred.

Responsibilities

• Welcome and assist staff, visitors, and vendors professionally.
• Manage reception area, calls, mail, and visitor sign-in.
• Coordinate meetings, rooms, catering, and supplies.
• Process invoices, PO, and expense documentation.
• Support facilities and workplace services operations.
• Assist with office moves and events.

Skills

Excel

Word

PowerPoint

Time management

Communication

Customer service

Tools

Adobe Acrobat Pro

Job description

Kinsley Power Systems in Los Angeles seeks an organized and proactive Administrative Assistant to welcome staff and visitors and keep the office running smoothly. The role covers reception, general administrative duties, shipping/receiving, invoicing, and facilities support to ensure a positive day-to-day experience for staff and guests.

You will coordinate meetings, manage supplies, process invoices, and assist with office moves and events.