Front Desk & Admin Specialist — Travel & Records

Kinsley Power Systems; New York (NY); On-site; USD 38,000 - 48,000; Full time

Job summary

Kinsley Power Systems is seeking a reliable front desk receptionist to support multiple departments. You will greet visitors, screen inquiries, direct staff and vendors, answer phones, and manage the scheduling app for conferences and meetings.

This on-site role requires excellent organizational and communication skills, proficiency with Outlook, Excel, Word and PowerPoint, and the ability to multitask. Office coverage includes Saturdays and evenings as needed, with occasional travel to NYC

Qualifications

• High School Diploma required.
• Proficient computer skills (Outlook, Excel, Word, PowerPoint).
• Professional communication and excellent organizational skills.
• Operation and maintenance of all office equipment in a typical office environment.
• Ability to multitask and adapt quickly to new tasks.
• Bilingual in Spanish is a plus.

Responsibilities

• Greet visitors at the front desk and direct/announce them as needed.
• Check-in and screen staff, clients and vendors.
• Answer and screen/forward incoming phone calls.
• Manage the scheduling app for office conferences and meetings.
• Receive and sort mail and deliveries; travel to post office/FedEx/UPS as needed.
• Maintain and update Excel/SharePoint spreadsheets for inventory and records.
• Maintain filing systems and retrieve materials on request.
• Prepare work orders weekly on Chrome River and support other projects.
• Travel to other agency sites for inventory support and restock.
• Assist in other departmental tasks as assigned.

Skills

Professional communication

Organizational skills

Multitasking

Spanish bilingual (advantage)

Education

High School Diploma

Tools

Outlook

Excel

Word

PowerPoint

SharePoint

Job description

Kinsley Power Systems is seeking a reliable front desk receptionist to support multiple departments. You will greet visitors, screen inquiries, direct staff and vendors, answer phones, and manage the scheduling app for conferences and meetings.

This on-site role requires excellent organizational and communication skills, proficiency with Outlook, Excel, Word and PowerPoint, and the ability to multitask. Office coverage includes Saturdays and evenings as needed, with occasional travel to NYC