Finance & Operations Coordinator — Front Desk

Earthtones Companies; Midlothian (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Earthtones Companies in Midlothian, TX seeks a Branch Administrator & Receptionist to support accounting data integrity and front-office coordination. You will ensure accurate job setup, purchases, and service data in Aspire, while acting as the first point of contact for calls and visitors.

The role combines accounting support with administrative duties, requiring attention to detail, strong organizational skills, and effective communication with field teams and customers.

Qualifications

• 2+ years of accounting support, administrative, or operations coordination experience preferred
• Experience in construction, landscaping, or service-based industries preferred
• Experience with Aspire or similar project/job-costing systems is a plus
• Proficient in Microsoft Excel and business systems
• Strong attention to detail and organizational skills
• Ability to manage deadlines and prioritize effectively in a fast-paced environment
• Strong communication skills across field teams, office staff, and customers
• Professional demeanor with customer-facing or reception experience preferred

Responsibilities

• Maintain accurate job setup, work tickets, and purchase orders in Aspire, ensuring all records are properly created, coded, and approved for accounting use
• Review and validate service data, labor, and subcontractor activity to support accurate job costing, billing, and financial reporting
• Monitor and follow up on missing, incomplete, or unapproved operational data that may impact invoicing, revenue recognition, or financial statements
• Collaborate with field teams, Project Managers, and Account Managers to resolve discrepancies and ensure accurate financial data flow
• Ensure documentation standards are met, including change orders, job coding, and supporting records to maintain audit-ready files
• Support month-end close processes by confirming all work is completed, documented, and aligned with contract terms
• Assist accounting by identifying unbilled work, missing costs, and data gaps that could affect financial accuracy and reporting
• Act as a liaison between Operations and Accounting to ensure timely, accurate, and complete information transfer
• Assist with general administrative and clerical tasks to support both accounting and operations teams

Skills

Attention to detail

Organizational skills

Communication skills

Tools

Aspire

Excel

Job description

Earthtones Companies in Midlothian, TX seeks a Branch Administrator & Receptionist to support accounting data integrity and front-office coordination. You will ensure accurate job setup, purchases, and service data in Aspire, while acting as the first point of contact for calls and visitors.

The role combines accounting support with administrative duties, requiring attention to detail, strong organizational skills, and effective communication with field teams and customers.