Administrative Receptionist: Office Ops & Guest Experience

The Windfall Firm, LLC; New York (NY); On-site; USD 67,500 - 82,500; Full time

Benefits offered by this job

Discretionary Bonus

100% Covered Benefits

4% 401K Match

iPhone Provided

Laptop Provided

Breakfast, Lunch & Snacks Provided

Job summary

The Windfall Firm, LLC, partnered with a Private Equity firm, seeks an Administrative Receptionist in their Midtown Manhattan HQ to support the Workplace team of four.

You will welcome guests, manage calendars, coordinate meetings, and assist with travel, mail, and office operations, reporting to the Workplace Manager and Lead Reception. This is a trial-to-hire, full-time role with typical hours and potential overtime.

Qualifications

• 2+ years of relevant work experience with similar responsibilities.
• Experience with G-Suite (Gmail, Docs, Sheets, Slides) and Microsoft Office (PowerPoint, Excel, Word).
• Knowledge of Dropbox, Slack, Salesforce, Expensify, Zoom is a plus.
• Ability to work quickly in a fast-paced environment.
• Positive, can-do attitude.
• Strong work ethic with the desire to learn and grow with the company.

Responsibilities

• Welcome, meet & greet all internal and external guests
• Coordinate external meetings and maintain Meeting Room calendar
• Maintenance of conference rooms and office space
• Track and order office supplies & freshdirect
• Answer and direct mainlines
• Manage incoming/outgoing mail and couriers
• Assist accounting with month-end expenses
• Assist Administrative Team with travel, calendar, leave coverage, filing, expenses
• Ordering and handling of office-wide meals

Skills

G-Suite

Microsoft Office

Dropbox

Slack

Salesforce

Expensify

Zoom

Tools

Dropbox

Slack

Salesforce

Expensify

Zoom

Job description

The Windfall Firm, LLC, partnered with a Private Equity firm, seeks an Administrative Receptionist in their Midtown Manhattan HQ to support the Workplace team of four.

You will welcome guests, manage calendars, coordinate meetings, and assist with travel, mail, and office operations, reporting to the Workplace Manager and Lead Reception. This is a trial-to-hire, full-time role with typical hours and potential overtime.