Workplace TTP Administrative Reception-Private Equity-Growth

The Windfall Firm, LLC; New York (NY); On-site; USD 67,500 - 82,500; Full time

Benefits offered by this job

Discretionary Bonus

100% Covered Benefits

4% 401K Match

iPhone Provided

Laptop Provided

Breakfast, Lunch & Snacks Provided

Job summary

The Windfall Firm, LLC, partnered with a Private Equity firm, seeks an Administrative Receptionist in their Midtown Manhattan HQ to support the Workplace team of four.

You will welcome guests, manage calendars, coordinate meetings, and assist with travel, mail, and office operations, reporting to the Workplace Manager and Lead Reception. This is a trial-to-hire, full-time role with typical hours and potential overtime.

Qualifications

• 2+ years of relevant work experience with similar responsibilities.
• Experience with G-Suite (Gmail, Docs, Sheets, Slides) and Microsoft Office (PowerPoint, Excel, Word).
• Knowledge of Dropbox, Slack, Salesforce, Expensify, Zoom is a plus.
• Ability to work quickly in a fast-paced environment.
• Positive, can-do attitude.
• Strong work ethic with the desire to learn and grow with the company.

Responsibilities

• Welcome, meet & greet all internal and external guests
• Coordinate external meetings and maintain Meeting Room calendar
• Maintenance of conference rooms and office space
• Track and order office supplies & freshdirect
• Answer and direct mainlines
• Manage incoming/outgoing mail and couriers
• Assist accounting with month-end expenses
• Assist Administrative Team with travel, calendar, leave coverage, filing, expenses
• Ordering and handling of office-wide meals

Skills

G-Suite

Microsoft Office

Dropbox

Slack

Salesforce

Expensify

Zoom

Tools

Dropbox

Slack

Salesforce

Expensify

Zoom

Job description

The Windfall is partnering with a Private Equity firm that is seeking to hire an Administrative Receptionist on a Trial to Hire Basis. This is working at their midtown, Manhattan office which is HQ for the Americas. You will be joining the already established Workplace team of 4. The group works extremely hard, contributes to the entire office, has a team-oriented training program and keeps a positive atmosphere. You will be supporting the entire office, while reporting into and supporting the Workplace Manager and Lead Reception. This role is working in the office Monday - Fridays from 8:00/8:30am-5:00/5:30pm with the flexibility for overtime.

Responsibilities

• Welcome, meet & greet all internal and external guests
• Coordinate the external meetings and maintain the Meeting Room calendar
• Maintenance of the conference rooms and the external & internal office space
• Track and order office supplies & freshdirect
• Answer and direct mainlines
• Manage the incoming and outgoing mail and couriers
• Assist accounting team with month-end reporting of expenses
• Assist the Administrative Team with tasks such as booking travel, calendar management, parental leave coverage, filing, expense reports, organizing of conference calls, events, etc.
• Ordering and handling of office-wide meals

Requirements

• 2+ years of relevant work experience with similar responsibilities
• Experience with G-Suite (Gmail, Docs, Sheets, Slides), Microsoft Office (PowerPoint, Excel, Word)
• Knowledge of Dropbox, Slack, Salesforce, Expensify, Zoom are a plus
• Ability to work quickly in a fast-paced environment
• Positive, can-do attitude
• Strong work ethic with the desire to learn and grow with the company

Package

• $75,000 Base Salary
• Discretionary Bonus
• 100% Covered Benefits
• 4% 401K Match
• iPhone & Laptop Provided
• Breakfast, Lunch & Snacks Provided Daily