Administrative & Reception Specialist

Meyer Tool; City of Middletown (NY); On-site; USD 23,000 - 26,000; Full time

Job summary

Meyer Tool in Middletown, NY is seeking a General Office Assistant to support reception, clerical and administrative duties and ensure processes run smoothly under the supervision of the Quality Manager.

The role involves coordinating with operations, product and quality teams, handling correspondence, data entry in the MPCS system, filing, and assisting with reports and meetings. Strong English communication and 1–2 years’ experience are preferred.

Qualifications

• High school diploma or equivalent required.
• 1-2 years' experience in administrative or receptionist role.
• Must Meet ITAR definition of US Person - documentation required
• Excellent customer care skills with a consistent goal of providing exceptional service
• Knowledge of basic office management procedures
• Exceptional communications skills, verbal and written, conveying and receiving information accurately in English

Responsibilities

• Prepare and complete various forms; photocopying, and scanning in accordance with company procedures
• Manage visitor welcome process; greet visitors; sign in and log information; ensure completion of documents; and control access to visitors upon arrival in a professional and courteous manner
• Answer telephones in a timely manner; provide information to callers; take messages; transfer calls promptly to appropriate personnel
• Interface seamlessly with operations, product and quality departments, in order to provide internal and external customers with accurate information and support
• Composes and types internal and external correspondence, proofreading for accuracy and completeness
• Enter data accurately into Meyer's data system (MPCS)
• Audit various records for accuracy and compliance to requirements
• Enter/Maintain electronic job folders for easy access
• Coordinate with the Accounting Dept. regarding credit card statements, accounts receivables and accounts payables
• Organize, coordinate and set up meetings, luncheons, presentations, etc. as needed
• Assist with preparing various department reports
• Set up and/or maintain filing system and records retention
• Assist with ordering and maintaining appropriate office/shop supply levels; anticipate work requirements; distribute supplies
• Anticipate needs to maintain full functioning of job duties, bringing potential issues to the Quality Manager
• Identify areas to improve and expedite work processes and communicate recommendations to the Quality Manager
• Maintain open communications regarding work progress and deliverables with Quality Manager
• Sign for delivered packages and oversee distribution to appropriate personnel
• Assist with Safety program when needed
• Adhere to AS9100 and other quality standards

Skills

Customer care

Communication

MS Office

Attention to detail

Organizational skills

Problem solving

Teamwork

Time management

Reliability

Education

High school diploma or equivalent

Tools

MPCS

Job description

Meyer Tool in Middletown, NY is seeking a General Office Assistant to support reception, clerical and administrative duties and ensure processes run smoothly under the supervision of the Quality Manager.

The role involves coordinating with operations, product and quality teams, handling correspondence, data entry in the MPCS system, filing, and assisting with reports and meetings. Strong English communication and 1–2 years’ experience are preferred.