Administrative Assistant – Office Operations & Support

Air Comfort, Inc; City of Newburgh (NY); On-site; USD 38,000 - 51,000; Full time

Benefits offered by this job

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Job summary

Air Comfort, Inc. in Newburgh seeks an Administrative Assistant to support daily office operations and ensure accurate record-keeping. The role reports directly to the Director of Support Services and requires meticulous attention to detail.

Responsibilities include handling correspondence, data entry, records management, and coordinating with clients and visitors. The position emphasizes professionalism, organization, and teamwork in a collaborative environment.

Qualifications

• High School Diploma or GED required.
• Proficiency in Microsoft Excel, Word, Access, PowerPoint, and internet navigation.
• Excellent typing, telephone, organizational, and written communication skills.
• Ability to work independently and manage multiple projects.
• Bilingual English/Spanish is a plus.
• Knowledge of general office operations.
• Strong boundaries, good judgment, tact and courtesy.
• Detail-oriented and dependable.
• Flexible and adaptable to change.

Responsibilities

• Maintain operation, purchasing, and maintenance records for office equipment.
• Answer phones, transfer calls, and update voicemail.
• Stamp and distribute mail; manage USPS/UPS/FedEx procedures.
• Greet clients and visitors; schedule appointments; answer questions.
• Enter client data into agency database.
• Maintain professional appearance of office and decor.
• Manage and organize donations.
• Attend weekly staff meetings; take notes and type minutes.
• Mail letters, forms and reports; file documents.
• Perform other duties as requested.

Skills

Microsoft Excel

Microsoft Word

Microsoft Access

Microsoft PowerPoint

Internet research

Typing speed

Communication skills

Independent work

Multitasking

Bilingual English/Spanish

Office operations

Boundaries & judgment

Attention to detail

Flexibility

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft Access

Microsoft PowerPoint

Internet research

Job description

Air Comfort, Inc. in Newburgh seeks an Administrative Assistant to support daily office operations and ensure accurate record-keeping. The role reports directly to the Director of Support Services and requires meticulous attention to detail.

Responsibilities include handling correspondence, data entry, records management, and coordinating with clients and visitors. The position emphasizes professionalism, organization, and teamwork in a collaborative environment.