Administrative & Programs Support Specialist

SITE Staffing Inc.; Milwaukee (WI); Sur place; USD 32 000 - 34 000; Plein temps

Résumé du poste

SITE Staffing Inc. is hiring an Administrative Program Assistant in Milwaukee, WI. This role provides essential administrative and program support to ensure smooth day-to-day operations and a positive experience for staff, clients, donors, and partners.

The ideal candidate is organized, detail-oriented, personable, dependable, and able to manage multiple priorities while maintaining confidentiality and professionalism. Strong MS Office skills and data entry accuracy are required.

Qualifications

• Three to five years of administrative or program support experience.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Strong organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience with client data entry and HMIS is a plus.

Responsabilités

• Prepare correspondence, reports, memos, grant materials, and other program documents.
• Maintain accurate office files, contracts, records, and archival documents.
• Support daily office operations, including supplies, equipment, mail, and general organization.
• Maintain agency databases and accurately complete client entries and exits in HMIS.
• Maintain Outlook distribution lists and internal communication tools.
• Handle confidential information with discretion.
• Coordinate weekly staff meetings, including agendas, notes, action items, and follow-up communications.
• Maintain the program calendar and schedule participant and staff appointments.
• Assist with community outreach, public relations activities, and program events.
• Conduct preliminary client interviews to support Case Managers.
• Schedule and confirm participant meetings and appointments.
• Assist Case Managers with client follow-up and accurate data entry.
• Provide welcoming, professional, and compassionate support to veterans and program participants.
• Log donations and maintain accurate donor records.
• Assist with community communications and stakeholder outreach as needed.
• Identify opportunities to improve administrative processes and efficiency.
• Complete projects and assignments accurately and within established timelines.
• Perform other duties as assigned by the Director.

Connaissances

Communication

Organizational skills

Time management

Interpersonal skills

Confidentiality

Project coordination

Math skills

Background check

Outils

Microsoft Office

Description du poste

SITE Staffing Inc. is hiring an Administrative Program Assistant in Milwaukee, WI. This role provides essential administrative and program support to ensure smooth day-to-day operations and a positive experience for staff, clients, donors, and partners.

The ideal candidate is organized, detail-oriented, personable, dependable, and able to manage multiple priorities while maintaining confidentiality and professionalism. Strong MS Office skills and data entry accuracy are required.