Onsite Program Operations & Contracts Administrator

Forward Careers, Inc.; Waukesha (WI); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Job summary

Forward Careers, Inc. in Waukesha, WI is seeking a Program Administrative Assistant to provide dependable onsite coverage and support the daily operation of the Waukesha office.

You will handle office tasks, data entry, contracts, invoices, timesheets, reimbursements, and program-administration duties for grant-funded programs. The role requires exceptional attention to detail, confidentiality, accurate recordkeeping, strong writing skills, and the ability to manage deadlines across federal,

Qualifications

• High school diploma or GED with working knowledge of English, spelling, grammar, and business math.
• Experience in office administration, contract preparation, accounts payable or reimbursement processing, program administration, data entry, or related functions.
• Proficiency with Microsoft Outlook, Word, and Excel; ability to use or learn ASSET and other financial/program databases.
• Strong writing and proofreading skills sufficient to prepare professional correspondence, program highlights, and participant success stories.

Responsibilities

• Open and close the Waukesha office 8:00 a.m.–4:30 p.m., with reliable onsite coverage.
• Greet clients and visitors and connect them with the appropriate staff.
• Prepare employment/training contracts and related documents; review for completeness and accuracy.
• Enter and verify participant, employer, training, contract, and payment information in required databases.
• Process invoices, timesheets, attendance records, payroll documentation, and reimbursements.

Skills

Office administration

Data entry

Written communication

Confidentiality

Customer service

Time management

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Access

ASSET database

Job description

Forward Careers, Inc. in Waukesha, WI is seeking a Program Administrative Assistant to provide dependable onsite coverage and support the daily operation of the Waukesha office.

You will handle office tasks, data entry, contracts, invoices, timesheets, reimbursements, and program-administration duties for grant-funded programs. The role requires exceptional attention to detail, confidentiality, accurate recordkeeping, strong writing skills, and the ability to manage deadlines across federal,