Administrative Coordinator

Ststechnicaljobs; Milwaukee (WI); On-site; USD 38,000 - 52,000; Full time

Job summary

STS Technical Services in Milwaukee, Wisconsin is hiring an Administrative Coordinator to serve as the first point of contact for employees, visitors and candidates while supporting day-to-day front desk operations and HR administrative tasks.

Reporting to the HR Manager, this role helps create a professional, welcoming experience, balancing phone inquiries, visitor coordination, access requests and data entry to keep daily site operations organized and efficient.

Qualifications

• Previous front desk or administrative support experience.
• Professional and friendly demeanor.
• Ability to manage multiple phone lines and inquiries.
• Proficiency with Microsoft Outlook, Word, and Excel.
• High school diploma required; able to work onsite in a manufacturing setting.

Responsibilities

• Greet employees, visitors and candidates as they arrive.
• Answer and route incoming calls; manage inquiries.
• Assist with HR administrative tasks and meeting preparation.
• Coordinate access, sign-in records and visitor documentation.
• Support mail, deliveries and day-to-day front desk operations.

Skills

Front desk experience

Professional demeanor

Multiline phone handling

Organization & detail oriented

Customer service

Education

High school diploma

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

STS Technical Services is hiring an Administrative Coordinator in Milwaukee, Wisconsin.

This role serves as the first point of contact for employees, visitors and candidates while supporting day-to-day front desk operations and providing administrative assistance to the HR team.

The ideal candidate is organized, professional and comfortable balancing phone inquiries, visitor coordination, access requests and administrative responsibilities in a busy manufacturing environment.

Position Overview

The Administrative Coordinator will manage front desk operations while supporting HR with administrative tasks, meeting coordination, filing, data entry and document preparation.

Reporting to the HR Manager, this position plays an important role in creating a professional and welcoming experience for employees, visitors and candidates while helping keep daily site operations organized and efficient.

Front Desk & Visitor Experience

• Greet employees, visitors and candidates as they arrive
• Provide a professional and welcoming first point of contact
• Maintain accurate visitor sign-in and sign-out records
• Support site security and compliance requirements through accurate visitor documentation
• Maintain the appearance and general organization of the reception area throughout the day

Phone & Inquiry Management

• Answer and route incoming calls promptly and professionally
• Respond to general questions from employees, visitors and candidates
• Serve as a reliable point of contact for routine site-related inquiries
• Route complex or HR-specific questions to the appropriate team member

Access & Logistics

• Support employee and visitor badge requests
• Assist with building access coordination
• Coordinate incoming mail and deliveries
• Manage outgoing mail and shipments
• Help ensure deliveries and correspondence reach the appropriate recipients

Administrative & HR Support

• Support the HR Coordinator with administrative tasks
• Assist with HR and site-level meeting preparation
• Support event setup including room preparation and materials
• Assist with filing and document organization
• Complete data entry as needed
• Prepare documents in support of HR operations

Qualifications

• Previous experience in a front desk, receptionist or administrative support role
• Professional and friendly demeanor
• Ability to manage multiple phone lines
• Ability to handle in-person inquiries while managing other front desk responsibilities
• Strong organizational skills
• Strong attention to detail
• Ability to maintain accurate visitor logs and access records
• Ability to handle sensitive or confidential situations with discretion
• Proficiency with Microsoft Outlook
• Proficiency with Microsoft Word
• Proficiency with Microsoft Excel
• High school diploma
• Ability to work onsite full-time in a manufacturing environment

Preferred Qualifications

• Some college education

About STS Technical Services

STS Technical Services is a Top 100 Staffing Firm that partners with leading aerospace, manufacturing, defense and industrial organizations across the United States. We connect skilled professionals with career opportunities where their experience can make an immediate impact.