Administrative & Programs Specialist — Flexible Scheduling

Transportation Security Careers; Bussey (IA); On-site; USD 45,000 - 75,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Bussey, IA seeks a Program Assistant to provide administrative and program support to managers and staff. You will coordinate office activities, organize and analyze program data, and maintain electronic records and reports.

The role involves preparing correspondence, scheduling meetings, and assisting with finance, HR, payroll, and other program areas while ensuring accuracy and adherence to procedures.

Qualifications

• Specialized administrative or program support experience.
• Ability to prepare reports, spreadsheets, and correspondence.
• Experience tracking deadlines and managing records.
• Experience with payroll, timekeeping, or HR processes is a plus.
• Able to use office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance with procedures.

Skills

Organizational skills

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Discretion with sensitive information

Education

Specialized experience acceptable in lieu of education

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Bussey, IA seeks a Program Assistant to provide administrative and program support to managers and staff. You will coordinate office activities, organize and analyze program data, and maintain electronic records and reports.

The role involves preparing correspondence, scheduling meetings, and assisting with finance, HR, payroll, and other program areas while ensuring accuracy and adherence to procedures.