Administrative Program Assistant — Flexible Scheduling

Travel Security Careers; Blencoe (IA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, is seeking Program Assistants in Blencoe, IA, to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, organization, and effective communication across multiple teams.

Responsibilities include maintaining records, preparing materials, coordinating calendars, and assisting with various program areas such as finance and HR.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines and manage multiple assignments.
• Proficiency with office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar management

Customer service

Multitasking

Discretion

Tools

Office software

Job description

Transportation Security Administration, Department of Homeland Security, is seeking Program Assistants in Blencoe, IA, to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, organization, and effective communication across multiple teams.

Responsibilities include maintaining records, preparing materials, coordinating calendars, and assisting with various program areas such as finance and HR.