Administrative & Programs Coordinator

Transportation Security Careers; Mills (WY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking Program Assistants in Mills, PA to keep offices organized and running smoothly. You will provide administrative support, coordinate daily activities, and assist with records, reports, and communications.

Responsibilities include scheduling, data tracking, payroll or HR tasks as assigned, and ensuring accuracy and compliance with procedures. This role emphasizes attention to detail and cross-team collaboration in a federal environment.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Using office software to organize information and support multiple assignments.
• Resume should clearly demonstrate the specialized experience listed.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and basic analysis

Microsoft Office suite

Records management

Calendar and deadline coordination

Customer service and professional comm

Discretion handling sensitive info

Job description

Transportation Security Administration (TSA) is seeking Program Assistants in Mills, PA to keep offices organized and running smoothly. You will provide administrative support, coordinate daily activities, and assist with records, reports, and communications.

Responsibilities include scheduling, data tracking, payroll or HR tasks as assigned, and ensuring accuracy and compliance with procedures. This role emphasizes attention to detail and cross-team collaboration in a federal environment.