Program Office Operations Specialist (Admin & Data)

Travel Security Careers; Buffalo Mills (PA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) Program Assistant opportunities are available in Buffalo Mills, PA. Program Assistants provide essential administrative and program support to TSA managers and staff, coordinating daily office activities, data tracking, and correspondence to keep operations running smoothly.

Responsibilities include maintaining records, preparing reports, scheduling meetings, and assisting with finance, HR, scheduling, payroll, or other assigned areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) Program Assistant opportunities are available in Buffalo Mills, PA. Program Assistants provide essential administrative and program support to TSA managers and staff, coordinating daily office activities, data tracking, and correspondence to keep operations running smoothly.

Responsibilities include maintaining records, preparing reports, scheduling meetings, and assisting with finance, HR, scheduling, payroll, or other assigned areas.