Administrative & Programs Assistant — Full-Time (Public Service)

Transportation Security Careers; Jackson (MS); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration Program Assistant opportunities in Jackson, MN, help offices stay organized and operate smoothly. You will provide administrative coordination, data tracking, scheduling, and records management to support managers and teams across finance, HR, payroll, and other program areas.

This role favors those who work accurately with details, manage multiple tasks, and communicate across groups.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, spreadsheets, presentations.
• Tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and basic analysis

Microsoft Office proficiency

Records and document management

Calendar and deadline coordination

Customer service

Adaptability across assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration Program Assistant opportunities in Jackson, MN, help offices stay organized and operate smoothly. You will provide administrative coordination, data tracking, scheduling, and records management to support managers and teams across finance, HR, payroll, and other program areas.

This role favors those who work accurately with details, manage multiple tasks, and communicate across groups.