Administrative Programs Assistant — Balm, FL

Transportation Security Careers; Balm (FL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, and records management. Responsibilities include preparing materials, maintaining records, and ensuring timely communications across departments.

These roles vary by assignment but share a focus on accuracy, organization, and effective cross-team collaboration to keep offices on schedule.

Qualifications

• Specialized experience in administrative or program support.
• Familiar with preparing reports, spreadsheets, or presentations.
• Ability to track deadlines and performance information.
• Experience with payroll, timekeeping, finance, HR, or scheduling functions.
• Using office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Basic analysis

Microsoft Office

Records management

Calendar management

Meeting scheduling

Deadline coordination

Customer service

Professional communication

Multitasking

Accuracy

Discretion

Job description

Transportation Security Administration (TSA) is seeking Program Assistants to support managers and teams with administrative coordination, data tracking, scheduling, and records management. Responsibilities include preparing materials, maintaining records, and ensuring timely communications across departments.

These roles vary by assignment but share a focus on accuracy, organization, and effective cross-team collaboration to keep offices on schedule.