Administrative & Program Support Specialist

Travel Security Careers; Kewanee (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration (TSA) invites applications for Program Assistant opportunities in Kewanee, MO. These roles support managers and staff with administrative coordination, data tracking, scheduling, and records management to keep operations running smoothly.

Responsibilities span finance, HR, scheduling, payroll, and other program areas, with emphasis on accuracy, attention to detail, and effective communication across teams.

Qualifications

• Specialized administrative experience in a busy office.
• Experience tracking deadlines, records, or performance information.
• Ability to handle multiple assignments and maintain accuracy.
• Strong written and verbal communication skills.
• Familiarity with payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organizational skills

Written & verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

The Transportation Security Administration (TSA) invites applications for Program Assistant opportunities in Kewanee, MO. These roles support managers and staff with administrative coordination, data tracking, scheduling, and records management to keep operations running smoothly.

Responsibilities span finance, HR, scheduling, payroll, and other program areas, with emphasis on accuracy, attention to detail, and effective communication across teams.