Administrative & Program Support Careers in Homeland Security

Transportation Security Careers; Munday (WV); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, part of the Department of Homeland Security, seeks a Program Assistant to provide administrative and program support in a fast-paced environment. You will coordinate office activities, manage records, prepare reports, and communicate with various internal and external contacts.

The role involves scheduling, deadline tracking, payroll support, and assisting multiple program areas while ensuring accuracy and compliance with procedures.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Administrative support

Office coordination

Data entry

Recordkeeping

Microsoft Office

Written and verbal communication

Multitasking

Discretion with sensitive information

Tools

MS Excel

Office 365

FILE MANAGEMENT SYSTEMS

Job description

Transportation Security Administration, part of the Department of Homeland Security, seeks a Program Assistant to provide administrative and program support in a fast-paced environment. You will coordinate office activities, manage records, prepare reports, and communicate with various internal and external contacts.

The role involves scheduling, deadline tracking, payroll support, and assisting multiple program areas while ensuring accuracy and compliance with procedures.