Administrative Programs & Contracts Specialist

LDH-Office of Behavioral Health; Baton Rouge (LA); On-site; USD 42,000 - 65,000; Full time

Job summary

The Louisiana Department of Health, Office of Behavioral Health is seeking an Administrative Program Specialist to support contract tracking, payroll, and hiring activities in East Baton Rouge Parish. You will help keep programs compliant and running smoothly behind the scenes.

Ideal candidates bring four years of admin experience or a degree with related work, plus strong organizational skills to support OBH leadership and ensure meticulous records and cross-functional collaboration.

Qualifications

• Four years of experience in administrative services or related field.
• Alternative: six years of full-time work plus one year in administrative services.
• Bachelor's degree plus one year in administrative services or an advanced degree.

Responsibilities

• Serves as the primary point of contact for OBH contract tracking, routing, and inquiries.
• Monitors the OBH contracts inbox and logs incoming contracts, amendments, MOUs, CEAs, and other contract-related documents.
• Maintains organized contract records, standardized naming conventions, email correspondence, tracking logs, and documentation.
• Tracks receipt and status of required contract documentation and initiates DocuSign routing for CRFs and Program Review Confirmation Forms.
• Monitors contract submissions and signature status, ensuring timely forwarding of documentation.

Skills

Contract tracking

Payroll processing

Administrative support

Contract compliance

Documentation management

Education

Bachelor's degree

Advanced degree

Tools

DocuSign

MS Office

Contract management software

Job description

The Louisiana Department of Health, Office of Behavioral Health is seeking an Administrative Program Specialist to support contract tracking, payroll, and hiring activities in East Baton Rouge Parish. You will help keep programs compliant and running smoothly behind the scenes.

Ideal candidates bring four years of admin experience or a degree with related work, plus strong organizational skills to support OBH leadership and ensure meticulous records and cross-functional collaboration.