Administrative & Program Operations Specialist

Transportation Security Careers; Marshall (TX); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration, part of the Department of Homeland Security, in Marshall, MI, seeks a Program Assistant to provide essential administrative and program support. You will assist TSA managers and staff, coordinate daily activities, and organize program information for efficient operations.

Responsibilities include preparing materials, maintaining records and reports, and managing schedules.

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Provide administrative or program support in a busy office.
• Prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Support payroll, timekeeping, finance, HR, or scheduling functions.
• Make recommendations based on administrative findings or reports.
• Use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and detail

Written communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

MS Office Suite

Job description

The Transportation Security Administration, part of the Department of Homeland Security, in Marshall, MI, seeks a Program Assistant to provide essential administrative and program support. You will assist TSA managers and staff, coordinate daily activities, and organize program information for efficient operations.

Responsibilities include preparing materials, maintaining records and reports, and managing schedules.