Program Coordinator II: Admin & Facilities Planning

Washington University in St. Louis; St. Louis (MO); On-site; USD 326,000 - 497,000; Full time

Job summary

Washington University in St. Louis is seeking a Program Coordinator to support Enterprise Physical Operations, coordinating programs, data management, governance, and reporting.

You will liaise with university departments, consultants, and project teams to ensure timely delivery of initiatives. Responsibilities include preparing agendas, coordinating meetings, managing documentation, and producing executive dashboards and briefings.

Qualifications

• Required: High school diploma or equivalent or combination of education and experience.
• Preferred: Bachelor's degree.
• Work Experience: Relevant Experience (5 Years)

Responsibilities

• Coordinate assigned programs and initiatives, including schedules, milestones, deliverables, action items, dependencies, and deadlines.
• Monitor progress and facilitate follow-up activities to support achievement of objectives.
• Collect, organize, validate, and maintain program, capital planning, facilities, space, infrastructure, budget, schedule, and operational data.
• Identify data gaps and support resolution through coordination with stakeholders.
• Coordinate leadership reviews, working sessions, committee meetings, and stakeholder engagements.
• Prepare agendas, meeting materials, documentation, and action-item tracking.
• Document decisions, outcomes, and follow-up activities.
• Prepare and coordinate executive presentations, dashboards, reports, schedules, communications, and briefing materials.
• Ensure accuracy, quality, consistency, and timely distribution of program information.
• Serve as a liaison among Enterprise Physical Operations, university departments, consultants, project teams, and stakeholders.
• Track requests, feedback, commitments, decisions, and follow-up actions.
• Maintain program records, templates, correspondence, reports, and documentation per policies and records-management standards.

Skills

Administrative Support Services

Calendar Management

Confidentiality

Data Monitoring

Data Reporting

Deadline Management

Detail-Oriented

Documentation Preparation

Document Management

Interpersonal Communication

Meeting Facilitation

Microsoft Office

Multicultural Environments

Presentation Preparations

Prioritization

Problem Solving

Professional Judgement

Program Coordination

Project Coordination

Records Management Compliance

Scheduling

Stakeholder Coordination

Task Management

Time Management

Written Communication

Education

High school diploma or equivalent

Bachelor's degree

Job description

Washington University in St. Louis is seeking a Program Coordinator to support Enterprise Physical Operations, coordinating programs, data management, governance, and reporting.

You will liaise with university departments, consultants, and project teams to ensure timely delivery of initiatives. Responsibilities include preparing agendas, coordinating meetings, managing documentation, and producing executive dashboards and briefings.