Administrative & Program Coordinator — Monmouth

Travel Security Careers; Monmouth (OR); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking a Program Assistant to support managers and employees with a range of administrative functions. The role involves coordinating daily activities, preparing reports, maintaining records, and handling correspondence and internal communications.

You will manage calendars, deadlines, and action items while assisting with payroll, scheduling, and related program areas.

Qualifications

• Specialized experience providing admin or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) is seeking a Program Assistant to support managers and employees with a range of administrative functions. The role involves coordinating daily activities, preparing reports, maintaining records, and handling correspondence and internal communications.

You will manage calendars, deadlines, and action items while assisting with payroll, scheduling, and related program areas.