Administrative & Program Coordinator — Flexible Scheduling

TSA Hiring Service; California; On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Sacramento seeks Program Assistants to provide essential administrative and program support, coordinating daily office activities and maintaining organized records. You will work with managers and staff to keep projects on schedule and ensure data accuracy.

Responsibilities include preparing reports, tracking deadlines, handling correspondence, managing calendars, and assisting with finance, HR, scheduling, payroll, or other program areas as needed.

Qualifications

• Organization and attention to detail.
• Written and verbal communication skills.
• Data entry, tracking, and basic analysis.
• Microsoft Office or comparable software.
• Records and document management.
• Calendar, meeting, and deadline coordination.
• Customer service and professional communication.
• Ability to manage several assignments without losing accuracy.
• Discretion with sensitive information.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office proficiency

Records management

Calendar management

Customer service

Team coordination

Job description

The Transportation Security Administration in Sacramento seeks Program Assistants to provide essential administrative and program support, coordinating daily office activities and maintaining organized records. You will work with managers and staff to keep projects on schedule and ensure data accuracy.

Responsibilities include preparing reports, tracking deadlines, handling correspondence, managing calendars, and assisting with finance, HR, scheduling, payroll, or other program areas as needed.