Administrative & Program Support Specialist — Flexible Scheduling

Transportation Security Careers; Atwood (CA); On-site; USD 45,000 - 75,000; Full time

Job summary

Transportation Security Administration in Atwood, CA, seeks Program Assistants to help keep offices and airport field operations organized and running smoothly.

You will provide administrative and program support, coordinate daily activities, track and analyze program information, and maintain electronic records and files. The role also involves preparing communications, scheduling meetings, coordinating calendars, and assisting with payroll and HR tasks.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Atwood, CA, seeks Program Assistants to help keep offices and airport field operations organized and running smoothly.

You will provide administrative and program support, coordinate daily activities, track and analyze program information, and maintain electronic records and files. The role also involves preparing communications, scheduling meetings, coordinating calendars, and assisting with payroll and HR tasks.