Administrative Program Assistant - Operations & Outreach

SITE Staffing Inc.; Milwaukee (WI); On-site; USD 32,000 - 34,000; Full time

Job summary

SITE Staffing Inc. seeks an Administrative Program Assistant to provide essential administrative and program support in Milwaukee. This role handles scheduling, recordkeeping, and donor management while supporting staff, clients, and partners.

The ideal candidate is organized, dependable, and discreet, capable of handling confidential information with professionalism. The position offers full-time hours, a Monday–Friday schedule, and hourly pay of $23.00–$25.00, with duties spanning document

Qualifications

• Three to five years of administrative, office, and program support experience.
• Excellent verbal and written communication skills.
• Strong proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Excellent organizational and time-management skills with attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong interpersonal skills and ability to work with diverse populations.
• Ability to maintain confidentiality and exercise sound judgment.
• Project coordination experience and strong follow-through.
• Basic mathematical skills.
• Ability to pass a criminal background check.

Responsibilities

• Prepare correspondence, reports, memos, grant materials and program documents.
• Maintain accurate office files, contracts and records.
• Support daily office operations including supplies and mail.
• Maintain agency databases and client entries/exits in HMIS.
• Manage Outlook distribution lists and internal communications.
• Handle confidential information with discretion.
• Coordinate weekly staff meetings including agendas and notes.
• Maintain program calendar and schedule appointments.
• Assist with community outreach and program events.
• Conduct preliminary client interviews to support Case Managers.
• Schedule and confirm participant meetings and appointments.
• Assist Case Managers with client follow-up and data entry.
• Provide welcoming, professional support to veterans and participants.
• Log donations and maintain donor records.
• Assist with stakeholder outreach as needed.
• Identify opportunities to improve administrative processes.
• Complete projects accurately within timelines.

Tools

Microsoft Office

Job description

SITE Staffing Inc. seeks an Administrative Program Assistant to provide essential administrative and program support in Milwaukee. This role handles scheduling, recordkeeping, and donor management while supporting staff, clients, and partners.

The ideal candidate is organized, dependable, and discreet, capable of handling confidential information with professionalism. The position offers full-time hours, a Monday–Friday schedule, and hourly pay of $23.00–$25.00, with duties spanning document