Administrative Professional 4 - 20051087

State-of-Ohio; Columbus (OH); On-site; USD 38,000 - 47,000; Full time

Job summary

ODNR Division of Water in Columbus, OH is seeking an Administrative Professional 4 to perform a range of administrative and clerical duties for the Chief, Assistant Chief, and Administration. Responsibilities include travel arrangements, vehicle fleet management, records, and public inquiries, as well as composing confidential communications.

The role offers permanent full-time employment with a standard 8am-5pm schedule and a starting hourly wage of $27.73, with increases over 3.5 years, ending

Qualifications

• 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
• Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND 12 mos. exp. in secretarial/administrative professional field.
• Or 12 mos. exp. as Administrative Professional 2,16872.

Responsibilities

• Perform administrative tasks for the Chief, Assistant Chief, and coordinate with ODNR Administration.
• Make travel arrangements for staff, manage the Division’s fleet of vehicles, physical inventory, and submit work orders.
• Perform clerical tasks (receive, send, and log mail, manage public records requests, answer phone and screen calls; greet & direct visitors; research & respond to inquiries and complaints; maintain inventory of office supplies & order new supplies as needed; use pcard; assist with collection of fees)
• Compose, edit & proofread correspondence, reports & confidential communications responding to inquiries from other divisions, local government officials, state agencies & the public.
• Manage the Dam Safety annual fee process (e.g., prepare database records, produce invoices, create reports, track payments, refer dam owners to Attorney General's office for collection, act as point of contact for customer service)
• Starting hourly pay of $27.73/hr with multiple pay increases over your first 3.5 years of service, with an end salary of $34.35/hr.
• There may also be cost of living adjustments (COLA) applied. Longevity pay supplements begin after five (5) years of state service.

Skills

Administrative Support/Services

Attention to detail

Correspondence

Confidential

Job description

All job postings will expire at 11:59 PM Eastern Time on the application deadline.

Organization: Natural Resources

Work Location: 2045 Morse Road, ODNR Main, Columbus, Ohio, 43229, United States

Compensation: $27.73/hr

Schedule: Permanent - Full Time

Work Hours: 8am-5pm M-F Subject to Change

Classified Indicator: Classified

Union: Exempt from union

Primary Job Skill: Administrative Support/Services

Who We Are

Did you know Ohio operates 76 state parks, manages over 750,000 acres of diverse wildlife land and more than 2 million acres of water? That’s just the tip of the iceberg of what we do at the Ohio Department of Natural Resources (ODNR) as we seek to ensure a balance between wise use and protection of our natural resources for the benefit of all!

Across our 12 divisions and support services, we employ office staff, law enforcement officers, geologists, biologists, engineers, attorneys, communicators, managers, and so much more. Whatever your passion, we likely have a position to fit it and pathways for advancement!

Working at ODNR is a special experience. Our employees are afforded opportunities to participate in public events at parks, nature preserves, wildlife areas, and annually at the Natural Resources Park at the Ohio State Fair!

Our central office campus at Fountain Square is like an oasis on Morse Road with private, secured, free onsite parking, wildlife, a walking path, and natural areas including a small prairie and wetland. We routinely have Lunch and Learn events at our Assembly Center which are streamed on Teams Live as are monthly updates with our Director.

We are seeking energetic, passionate people who enjoy the outdoors and want to play a key role for the position of Administrative Professional 4 within the Division of Water, headquartered at Fountain Square, assigned to Franklin County. The address is 2045 Morse Road, Columbus, Ohio 43229. To learn more about the Division of Water, please visit Division of Water Resources | Ohio Department of Natural Resources.

What You'll Do

• Perform administrative tasks for the Chief, Assistant Chief, and coordinate with ODNR Administration.
• Make travel arrangements for staff, manage the Division’s fleet of vehicles, physical inventory, and submit work orders.
• Perform clerical tasks (receive, send, and log mail, manage public records requests, answer phone and screen calls; greet & direct visitors; research & respond to inquiries and complaints; maintain inventory of office supplies & order new supplies as needed; use pcard; assist with collection of fees)
• Compose, edit & proofread correspondence, reports & confidential communications responding to inquiries from other divisions, local government officials, state agencies & the public.
• Manage the Dam Safety annual fee process (e.g., prepare database records, produce invoices, create reports, track payments, refer dam owners to Attorney General's office for collection, act as point of contact for customer service)
• Starting hourly pay of $27.73/hr with multiple pay increases over your first 3.5 years of service, with an end salary of $34.35/hr.
• There may also be cost of living adjustments (COLA) applied. Longevity pay supplements begin after five (5) years of state service. For more details, refer to Pay Rate and Longevity Tables | Department of Administrative Services.

Additional Information

**Please review your application thoroughly prior to submitting. Ensure work history and education are populating in the work experience section of your application. Applications must clearly demonstrate how minimum qualifications are met. **

To request a reasonable accommodation due to a disability please contact Mohammad Yakubu, EEO Regional/Program Administrator at 614-265-6992 or [e-mail].

Effective July 1, 2015 applicants must apply online for positions at all state agencies except the Department of Developmental Disabilities (DODD).

The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

STATUS OF POSTED POSITIONS: Applicants can view the status of this position by logging into their user profile on the Ohio Hiring Management System [OHMS] Home page at the following link careers.ohio.gov, and selecting My Profile.

NOTES: Selection devices, proficiency testing and/or assessments may be used to determine if an applicant meets and is proficient in the minimum qualifications for this position. If you are applying for the same classification within a six month period, your previous score from the selection instrument (interview, proficiency test and/or assessment) may be carried forward for consideration.

Why Work for the State of Ohio:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications:

• 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
• Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND 12 mos. exp. in secretarial/administrative professional field.
• Or 12 mos. exp. as Administrative Professional 2,16872.
• Or equivalent of Minimum Class Qualifications For Employment noted above.
• Job Skills: Administrative Support/Services, attention to detail, correspondence, confidential

ADA Statement:

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace:

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.