Administrative Professional 1 (Exempt) - 20021861

State-of-Ohio; Orient (OH); On-site; USD 26,000 - 37,000; Full time

Job summary

Rehabilitation & Correction - Correctional Reception Center in Orient, Ohio is seeking an Administrative Support/Services professional for a permanent full-time position. The role involves processing discipline packets, managing hearing schedules, handling confidential documentation, and maintaining grievance records with unions and exempt staff.

Responsibilities include preparing correspondence, screens for inquiries, and coordinating daily workflows.

Qualifications

• 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.
• For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
• Or equivalent of Minimum Class Qualifications For Employment noted above.

Responsibilities

• Processes discipline packets
• Types, copies, logs and serves employee Pre-Disciplinary Conference Notices
• Manages hearing schedule
• Distributes Pre-disciplinary packets
• Completes confidential documents/materials
• Maintains database for grievances filed by unions and exempt employees
• Responsible for preparing correspondence and reports from rough draft /dictation
• Composes and types correspondence
• Screens incoming calls and responds to inquiries
• Assigns grievance numbers
• Maintains grievance files
• Handles grievance communication between management and unions and employees
• Tracks union leave
• Compiles data related to collective bargaining and negotiations Assists employee equal opportunity (EEO) staff with hearings and reports
• Compiles information for position statements for EEO complaints
• Assist Correctional Warden Assistant 2 and acts as back-up to Wardens Administrative Professional 4
• Opens, logs and distributes mail, answers phones, greets visitors, files, and maintains inventory of supplies/orders as needed
• Prepares records retention and disposal schedules and monitors record transfers
• Collects, correlates/mails monthly reports
• Substitutes as Warden’s secretary
• Assist committees (e.g. local control, publication screening, etc)
• Coordinates daily work flow of assigned area(s)
• Revises content of manuals and notebooks, maintains security and confidentiality of assigned work area(s) including safe and sanitary conditions
• Performs other duties as required

Skills

Administrative Support/Services

Job description

All job postings will expire at 11:59 PM Eastern Time on the application deadline.

Organization: Rehabilitation & Correction - Correctional Reception Center

Work Location: 11271 State Route 762
Orient, Ohio, 43146
United States

Compensation: $22.79

Schedule: Permanent - Full Time

Work Hours: Not Specified

Classified Indicator: Classified

Union: Exempt from union

Primary Job Skill: Administrative Support/Services

Who We Are

Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency, please visit our website at www.drc.ohio.gov.

What You'll Do

• Processes discipline packets
• Types, copies, logs and serves employee Pre-Disciplinary Conference Notices
• Manages hearing schedule
• Distributes Pre-disciplinary packets
• Completes confidential documents/materials
• Maintains database for grievances filed by unions and exempt employees
• Responsible for preparing correspondence and reports from rough draft /dictation
• Composes and types correspondence
• Screens incoming calls and responds to inquiries
• Assigns grievance numbers
• Maintains grievance files
• Handles grievance communication between management and unions and employees
• Tracks union leave
• Compiles data related to collective bargaining and negotiations Assists employee equal opportunity (EEO) staff with hearings and reports
• Compiles information for position statements for EEO complaints
• Assist Correctional Warden Assistant 2 and acts as back-up to Wardens Administrative Professional 4
• Opens, logs and distributes mail, answers phones, greets visitors, files, and maintains inventory of supplies/orders as needed
• Prepares records retention and disposal schedules and monitors record transfers
• Collects, correlates/mails monthly reports
• Substitutes as Warden’s secretary
• Assist committees (e.g. local control, publication screening, etc)
• Coordinates daily work flow of assigned area(s)
• Revises content of manuals and notebooks, maintains security and confidentiality of assigned work area(s) including safe and sanitary conditions
• Performs other duties as required

Additional Information

The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.

Pre-Employment Drug Testing:

All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.

Pre-Employment Background Investigation:

The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

• Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
• Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
• Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
• Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior (example: individuals convicted of a felony involving fraud, deceit, or theft from holding a position that has substantial management or control over the property of a state agency.)

Why Work for the State of Ohio:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications:

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology. -Or equivalent of Minimum Class Qualifications For Employment noted above. Job Skills: Administrative Support/Services, Clerical & Data Entry, Customer Services, Operational and Administrative Support, Organizing and Planning, Customer Focus, Teamwork, Time Management and Confidentiality.

ADA Statement: Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace: The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.