Administrative Professional 4

State-of-Ohio; Columbus (OH); On-site; USD 38,000 - 47,000; Full time

Benefits offered by this job

Medical Coverage

Paid time off and holidays

Education and Development Funds

Public Retirement Systems

Job summary

The State of Ohio, Minority Health Commission, is seeking an Executive Assistant to the Director in Columbus. This role coordinates meetings, maintains confidential matters, and provides broad administrative support to the Commission and staff.

Responsibilities include managing the Minority Health Month program, conferences, and workshops, plus overseeing grant systems and fiscal duties. Background checks and drug testing apply as part of the selection process.

Qualifications

• 30 months of experience or 30 months of training in secretarial/administrative professional field.
• Or completion of associate core coursework in secretarial science or business office applications AND 12 months of experience in secretarial/administrative professional field.
• Or 12 months of experience as Administrative Professional 2,16872.
• Or equivalent of Minimum Class Qualifications For Employment noted above.

Responsibilities

• Serving as the Executive Assistant to the Director, including scheduling board and external meetings, managing confidential matters, and providing administrative support to the Commission and staff.
• Overseeing, planning, and implementing the Minority Health Month Program, conferences, and workshops.
• Coordinating information for the Commission's website, listserv, social media platforms, and newsletter, including updating content and running analytics.
• Using and maintaining the electronic grant management system for grantee files and tracking.
• Performing fiscal-related duties, including processing and maintaining documents related to external bid development, purchasing supplies, and overseeing equipment and asset management.

Skills

Administrative Support/Services

Education

Associate core coursework in secretarial science or business office applications

12 months of experience as Administrative Professional 2,16872

Minimum Class Qualifications For Employment or equivalent

Job description

Key Information

• All job postings will expire at 11:59 PM Eastern Time on the application deadline.
• Organization: Minority Health Commission
• Agency Contact Name and Information: Jennifer Gates: [e-mail]
• Work Location: 77 South High Street, Concourse, Columbus, Ohio, 43215, United States
• Compensation: $27.73/hr - $34.35/hr
• Schedule: Permanent - Full Time
• Work Hours: M-F, 8a.m. to 5p.m.
• Classified Indicator: Unclassified
• Union: Exempt from union
• Primary Job Skill: Administrative Support/Services

Who We Are

Mission: The Ohio Commission on Minority Health is dedicated to eliminating disparities in minority health through innovative strategies and financial opportunities, public health promotion, legislative action, public policy and systems change.

Vision: The Ohio Commission on Minority Health's vision is to achieve health parity among Ohio's minority populations.

What You'll Do

• Serving as the Executive Assistant to the Director, including scheduling board and external meetings, managing confidential matters, and providing administrative support to the Commission and staff.
• Overseeing, planning, and implementing the Minority Health Month Program, conferences, and workshops.
• Coordinating information for the Commission's website, listserv, social media platforms, and newsletter, including updating content and running analytics.
• Using and maintaining the electronic grant management system for grantee files and tracking.
• Performing fiscal-related duties, including processing and maintaining documents related to external bid development, purchasing supplies, and overseeing equipment and asset management.

Additional Information

Unless required by legislation or union contract, salary will be set at the lowest rate of the salary range with gradual increases in accordance with the Ohio Revised Code or OCSEA/AFSCME Collective Bargaining Agreement.

Applicants must clearly indicate how they meet the minimum qualifications. Applicants are also encouraged to document any experience, education and/or training related to the job duties of the position applying for. You must clearly identify how you meet the minimum qualifications throughout your application and in your supplemental question responses.

Background Information:

The final candidate selected for this position will be required to undergo a criminal background check as well as other investigative reviews. Criminal convictions do not necessarily preclude an applicant from consideration for a position, unless restricted under state or federal law or federal restrictions. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

The final applicant selected for this position will be required to submit to urinalysis prior to appointment to test for illegal drug use. An applicant with a positive test will not be offered employment.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

• 30 months of experience or 30 months of training in secretarial/administrative professional field.
• -Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND 12 months of experience in secretarial/administrative professional field.
• -Or 12 months of experience as Administrative Professional 2,16872.
• -Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative Support/Services

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.