Administrative Professional 1 - 20021524

State of Ohio; Mansfield (OH); On-site; USD 26,000 - 37,000; Full time

Job summary

State of Ohio is seeking an Administrative Support professional to perform a variety of clerical tasks in the Rehabilitation & Correction - Allen/Oakwood Correctional Institution in Mansfield, OH. The role involves typing, document handling, data entry into DOTS Portal and ORAS, and frontline administrative duties.

Responsibilities include filing, mailing, scheduling, and coordinating with other departments.

Qualifications

• 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
• -Or equivalent of Minimum Class Qualifications For Employment noted above
• Job Skills: Administrative Support/Services, computer literacy, clerical & data entry, attention to detail, organizing and planning, time management.

Responsibilities

• Types, proofreads, and edits typed documents.
• Copies, scans, distributes, posts and/or files correspondences, reports, and memos.
• Prepares various documents (e.g., composes, types, obtains signatures).
• Performs routine administrative duties (e. g., composes and responds to routine correspondence and verbal requests not requiring the personal attention of supervisor).
• Produces typed copy of staff correspondence, schedules, logs kites and types responses.
• Researches, retrieves, and enters data into DOTS Portal system or other applicable programs.
• Directs telephone inquiries from the public to the appropriate staff member.
• Inputs data entry into ORAS, as needed.
• Maintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures.
• Interacts with other departments.
• Provides information and compilation of data.
• Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives.
• Schedules and provides clerical support for appointments/meetings (e.g., special projects and, for unit administrative professional 1’s, video in-reach, virtual hearings and virtual funeral visits).
• Performs general clerical tasks (e.g., answers telephones, files, orders supplies, inventory control, copies documents and files, maintains calendars and itineraries).
• Reviews visiting applications for completion of content and enters data into DOTS Portal System.
• Coordinates and ensures processing of routine tasks.
• Sets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reports.
• Creates new files.
• Purges records in accordance with applicable retention schedules.
• Manages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings and provides clerical support to other offices, as assigned.
• Serves on committees and attends meetings, seminars, conferences, and in- service training as required
• Ensures work area is secure, clean, and orderly
• Provides other related clerical support as required
• Performs other duties as assigned

Skills

Administrative Support/Services

Data entry

Tools

DOTS Portal

ORAS

Job description

All job postings will expire at 11:59 PM Eastern Time on the application deadline.

Organization: Rehabilitation & Correction - Allen/Oakwood Correctional Institution

Agency Contact Name and Information: Personnel Director 419/610-2722/[e-mail]

Work Location: 1150 North Main Street Mansfield, Ohio, 44905 United States

Compensation: $22.59

Schedule: Permanent - Full Time

Work Hours: Not Specified

Classified Indicator: Classified

Union: OCSEA

Primary Job Skill: Administrative Support/Services

Who We Are

Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.

To learn more about our agency, please visit our website at www.drc.ohio.gov.

What You'll Do

• Types, proofreads, and edits typed documents
• Copies, scans, distributes, posts and/or files correspondences, reports, and memos
• Prepares various documents (e.g., composes, types, obtains signatures)
• Performs routine administrative duties (e. g., composes and responds to routine correspondence and verbal requests not requiring the personal attention of supervisor)
• Produces typed copy of staff correspondence, schedules, logs kites and types responses
• Researches, retrieves, and enters data into DOTS Portal system or other applicable programs
• Directs telephone inquiries from the public to the appropriate staff member
• Inputs data entry into ORAS, as needed
• Maintains and provides applicable documentation as required by American Correctional Association Standards, Ohio Department of Rehabilitation and Correction Administrative Regulations, policies and/or procedures.
• Interacts with other departments
• Provides information and compilation of data
• Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives
• Schedules and provides clerical support for appointments/meetings (e.g., special projects and, for unit administrative professional 1’s, video in-reach, virtual hearings and virtual funeral visits)
• Performs general clerical tasks (e.g., answers telephones, files, orders supplies, inventory control, copies documents and files, maintains calendars and itineraries)
• Reviews visiting applications for completion of content and enters data into DOTS Portal System.
• Coordinates and ensures processing of routine tasks
• Sets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reports
• Creates new files
• Purges records in accordance with applicable retention schedules
• Manages appointment schedules, notifies appropriate personnel of schedules, makes arrangements for meetings and provides clerical support to other offices, as assigned.
• Serves on committees and attends meetings, seminars, conferences, and in- service training as required
• Ensures work area is secure, clean, and orderly
• Provides other related clerical support as required
• Performs other duties as assigned

Additional Information

The Ohio Department of Rehabilitation and Correction is a tobacco‑free workplace.

Pre-Employment Drug Testing

All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.

Pre-Employment Background Investigation

The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

The Ohio Department of Rehabilitation and Correction is prohibited from hiring:

• Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
• Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
• Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
• Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior (example: individuals convicted of a felony involving fraud, deceit, or theft from holding a position that has substantial management or control over the property of a state agency.)

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems such as OPERS, STRS, SERS, and HPRS & Optional Deferred Compensation Ohio Deferred Compensation

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

-Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Administrative Support/Services, computer literacy, clerical & data entry, attention to detail, organizing and planning, time management.

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug‑free workplace which prohibits the use of marijuana (recreational marijuana/non‑medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug‑Free Workplace Policy (HR‑39), and as outlined in the posting.