Administrative Professional 4

State of Ohio; Reynoldsburg (OH); On-site; USD 33,000 - 41,000; Part time

Job summary

The Ohio Board of Nursing in Reynoldsburg, OH is seeking a Part-time Administrative Professional 4 to support the Compliance Team. The role entails coordinating Board Meeting Compliance, assisting with legal hearings, and supporting communications and media efforts.

Responsibilities include filing, mailings, preparing meeting materials, calendar management, and handling public records requests. Strong administrative skills and attention to detail are essential.

Qualifications

• 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
• Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.
• Or 12 mos. exp. as Administrative Professional 2,16872; Or equivalent of Minimum Class Qualifications For Employment noted above.

Responsibilities

• Coordinate Board Meeting Compliance and assist with hearings and communications.
• Maintain filing systems and order supplies; process weekly mailings.
• Prepare and publish materials, agendas, and certified mail documents for Board meetings.
• Answer phones and provide information; manage eLicense system updates.
• Transcribe hearing minutes and draft consent agreements; manage public record requests.

Skills

Administrative support/services

Regulatory Compliance

Communications

Board and Commission Compliance

Compliance Enforcement

Attention to Detail

Managing Meetings

Written Communication

Confidentiality

Proofreading

Education

Associate core coursework in secretarial science or business office applications

12 mos. exp. in secretarial/administrative professional field

Job description

The Ohio Board of Nursing is recruiting for a PART-TIME Administrative Professional 4 position for our Compliance Team.

This position will be scheduled up to 32 hours each week.

At the direction of the supervisor (e.g., Supervising Attorney or Chief Legal Counsel), this position provides high-level administrative support to executive staff and program leads by coordinating Board Meeting Compliance, Assisting Legal Hearings and Assisting with Communications and Media Efforts.

Maintains filing systems and routinely ensures that necessary supplies are ordered and available for files, etc. Processes weekly mailing to Board Members. Assists in both Board meeting preparation and follow-up (e.g., copies and compiles material, sends out Board Disciplinary documents, prepares envelopes for certified mail, prepares and compiles Board Meeting materials and creates agendas for the Compliance, Legal and Educational Unit, etc.) Produces routine and non-routine correspondence as directed. Assists as needed with updates. Answers phones, provides basic information regarding Unit matters, returns calls to the public at direction of Unit Manager, takes off voicemail, delivers messages, receives and sorts mail, processes regular and certified mail (e.g., addresses envelopes, applies postage, completes certified forms, etc.), coordinates special mailings, etc. Maintains eLicense system with any Board Meeting actions.

Relieves supervisors of routine administrative duties (e.g., assists the Hearing Examiner by preparing legal and procedural documents for hearings; coordinates scheduling of cases; notifies involved parties and tracks deadlines; transcribes hearing minutes; drafts correspondence to participants and manages public record requests; manages calendar scheduling and travel arrangements for Hearing Examiners). Independently composes and proofreads consent agreements, hearing letters and other documents related Ohio Revised Code (ORC) Chapter 119 hearings (e.g., address changes, waivers, letters, notices, etc.) for review by supervisor and/or adjudication coordinators; maintains record of certified mail and other time sensitive documents, case and discipline files associated with administrative hearings pursuant to ORC Chapter 119.

Assists with creating, curating and publishing content for internal updates, public announcements and media outlets; designs visual communications (e.g., flyers, infographics), posts updates on websites and social media platforms. Responds to basic policy inquiries and redirects more complex questions to appropriate staff.

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

• Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.
• Or 12 mos. exp. as Administrative Professional 2,16872.
• Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills

Administrative Support/Services

Organization

Work Location

AB Graham Building

Primary Location

United States of America-OHIO-Licking County-Reynoldsburg

Compensation

$27.73

Schedule

Part-time

Classified Indicator

Classified

Union

Exempt from Union

Technical Skills

Regulatory Compliance, Communications, Board and Commission Compliance , Administrative support/services, Compliance Enforcement

Professional Skills

Attention to Detail, Managing Meetings, Results Oriented, Written Communication, Confidentiality, Proofreading

Agency Overview

The Ohio Board of Nursing (OBN) regulates more than 330,000 licenses and certificates. OBN licenses and regulates Registered Nurses (RNs), Licensed Practical Nurses (LPNs), Advanced Practice Nurses (APRNs), Dialysis Technicians (DTs), Community Health Workers (CHWs) and Medication Aides (MA-Cs). OBN's top priorities are to efficiently license the nursing workforce and remove unsafe practitioners from practice in a timely manner to protect Ohio patients. Public protection is critical, as nursing touches virtually every citizen of Ohio.