Administrative Assistant I

OhioHealth; Mansfield (OH); On-site; USD 42,000 - 54,000; Full time

Job summary

OhioHealth in Mansfield, OH seeks an experienced administrative professional to support leaders within Nursing Administration. You will greet internal customers, manage calendars, prepare communications, and coordinate meetings with attention to accuracy and discretion.

The role requires 2–4 years of progressive office experience and a High School diploma or GED. Day shift, 40 hours per week, with duties that emphasize reliability, confidentiality, and teamwork across the executive team.

Qualifications

• 2–4 years of progressive office experience or related administrative experience.
• Polished, articulate, forward thinking and problem solving abilities.

Responsibilities

• Calendaring: provide basic daily calendar support to multiple leaders and schedule simple 1:1 to mid-size group meetings.
• Communication Delivery and Management: greet callers, screen calls, manage information requests, prepare correspondences using MS Office.
• Meeting Preparation and Management: create and distribute agendas, invite attendees, coordinate catering, assemble/disseminate materials, arrange audio/visuals.
• Fiscal Support: process purchase orders and liaise with Accounts Payable and procurement; use enterprise software like PeopleSoft/Workday.
• Technology Application: stay current with organization technologies and operate specialty software for leaders as needed.
• Document Management: manage paper/electronic records and confidential information; follow retention policies.
• Service Delivery: anticipate leader needs and support multiple leaders with autonomy and teamwork.
• Confidentiality: protect privacy and security per policies and guidelines.
• General Office Support: answer phones, greet visitors, manage office equipment and supplies.

Skills

Calendar management

MS Office

Communication

Education

High School or GED

Tools

MS Office suite

Job description

We are more than a health system. We are a belief system. We believe wellness and sickness are both part of a lifelong partnership, and that everyone could use an expert guide. We work hard, care deeply and reach further to help people uncover their own power to be healthy. We inspire hope. We learn, grow, and achieve more - in our careers and in our communities.

Job Description Summary:

This individual professionally represents OhioHealth when greeting internal customers, clients, guests, and vendors. This person should be polished, articulate, forward thinking, anticipate needs, and be able to problem solve quickly and accurately. As an integral part of the executive's or leader's team or department, this person will perform a multitude of duties to help leadership effectively serve the strategic goals of the organization.

Definition of duties and responsibilities

• Calendaring: Provide basic daily calendar support to multiple leaders; able to schedule simple 1:1 to mid-size group meetings using open calendars.
• Communication Delivery and Management: Appropriately greet callers; receive and screen calls; manage and delegate information requests; prepare correspondences using MS Office programs for presentations, memos, research and proofreading.
• Meeting Preparation and Management: Create and distribute agendas, send meeting invitations, coordinate and order catering, gather/disseminate meeting materials, make audio/visual arrangements.
• Fiscal Support to include: Accurate and timely processing of purchase orders, working as appropriate with Accounts Payable, Procurement and other fiscal offices, and using enterprise software systems like PeopleSoft/Workday.
• Technology Application: Leverage and stay current on new or updated technologies introduced by the organization; ability to operate specialty software and other guidance to leaders as needed.
• Document Management: Paper and electronic records, may include coordinating network/shared drives; organize and retrieve information in a timely manner; securely manage confidential information in all forms; follow OhioHealth records retention policies and organize long-term storage as appropriate.
• Service Delivery: Anticipate leader's needs and prepare accordingly; interact with customers, peers, and OhioHealth associates with their leader in mind and be responsive; balance autonomy with teamwork, particularly when supporting multiple leaders.
• Confidentiality and Discretion: Gain trust and respect by ensuring privacy and security of information; adhere to all information, privacy and security policies, procedures, standards and guidelines.
• General Office Support: Answer phones and direct calls as needed, greet/receive visitors. May include ordering office supplies, managing maintenance and repair of work room multi-function devices e.g., copier/printers and other office equipment, kitchen/breakroom organization and clean-up, mail distribution, etc.

As a High Reliability Organization (HRO), responsibilities require focus on safety, quality and efficiency in performing job duties.

The job profile provides an overview of responsibilities and duties and is not intended to be an exhaustive list and is subject to change at any time

Minimum Qualifications

• High School or GED (Required)

Additional Job Description

• Years of experience: 2 - 4 years of progressive office experience or demonstrated/related adm. exp.

Work Shift

• Day

Scheduled Weekly Hours

• 40

Department

• Nursing Administration

Join us!

... if your passion is to work in a caring environment

... if you believe that learning is a life-long process

... if you strive for excellence and want to be among the best in the healthcare industry

Equal Employment Opportunity

OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment