Intermittent Administrative Professional 3

Ohio Attorney General's Office; Columbus (OH); Hybrid; USD 36,000 - 39,000; Part time

Job summary

The Ohio Attorney General’s Office is seeking an Intermittent Administrative Professional 3 in the Constitutional Offices section. This temporary role is hybrid and based in Columbus, with expected duration through January.

The ideal candidate brings 30 months of secretarial/administrative experience or equivalent training, a 60 wpm typing speed, and a strong commitment to public service and accuracy in duties ranging from correspondence to scheduling.

Qualifications

• Administrative support and services experience, attention to detail, and strong verbal and written communication skills.
• Typing speed of 60 words per minute or more.
• Ability to handle confidential information and coordinate multiple tasks.

Responsibilities

• Performs non-routine administrative tasks and formulates decisions on policies and procedures.
• Responds to correspondence and communicates directives to staff.
• Reviews and summarizes reports on operations activities and coordinates office machinery.
• Interviews, trains and oversees workflow of clerical personnel; purchases supplies and equipment.
• Handles confidential files, calendars, and travel arrangements for supervisors.
• Maintains mail and phone coverage and screens calls.

Skills

Administrative support/services

Attention to detail

Verbal/written communication

Education

Associate core coursework in secretarial science or business office applications

Job description

The Ohio Attorney General's Office is currently seeking an Intermittent Administrative Professional 3 in our Constitutional Offices section. This is a temporary position, expected to run through January.

The ideal candidate will have a passion for public service, demonstrated commitment to protecting the unprotected, and a desire to work toward the enhancement of police officer training and law enforcement improvement. This position will work a hybrid schedule and is headquartered in the Columbus office. There may be changes to this schedule based on training and operational needs.

The duties for this position include, but are not limited to, the following:

• Performs non-routine administrative tasks (i.e., independently formulates decisions and/or judgments involving nonlegal interpretation of policies and procedures as they would apply to given situation to resolve problems, prepare correspondence and/or reports or to carry out other assignments)
• Responds to correspondence
• Communicates decisions, directives and/or assignments to appropriate staff
• Reviews and summarizes reports on operations activities
• Organizes conferences
• Coordinates acquisition and maintenance of office machines such as telephones and/or copier and/or telecopier and/or computers
• If assigned, acts as lead worker over lower-level administrative and/or office support staff
• Purchases supplies and equipment
• Interviews, trains and oversees workflow of clerical personnel
• Performs secretarial tasks (e.g., prepares confidential correspondence and/or reports; maintains confidential files; maintains calendar and/or makes travel arrangements for supervisor; takes and transcribes dictation and/or minutes of meetings)
• Handles sensitive telephone calls; channels calls to appropriate parties for response
• Performs clerical tasks (e.g., receives, opens, logs, distributes incoming mail; answers phone and screens calls)

30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field; and typing skill of 60 words per minute.

• Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field; and typing skill of 60 words per minute.
• Or 12 mos. exp. as Administrative Professional 2, 16872AG; and typing skill of 60 words per minute.
• Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Administrative support/services, attention to detail, verbal and written communication

Agency Contact Name and Information: Kelly Smith; [e-mail]

Primary Location: United States of America-OHIO-Franklin County-Columbus

Compensation: $26.79/hour

Schedule: Part-time

Work Hours: 8:00am-5:00pm

Classified Indicator: Unclassified

Union: Exempt from Union

Primary Job Skill: Administrative Support/Services

Professional Skills: Attention to Detail, Verbal Communication, Written Communication

Agency Overview: The Ohio Attorney General’s Office has played a vital role in shaping Ohio’s past and present and the work it does today helps chart the state’s future. The office consists of nearly 30 distinct sections that advocate for consumers and victims of crime, assist the criminal justice community, provide legal counsel for state offices and agencies, and enforce certain state laws. In these and other capacities, staff members interact with tens of thousands of Ohioans each year.