Administrative Professional 4

State of Ohio; Kentucky; On-site; USD 39,000 - 52,000; Part time

Benefits offered by this job

Medical Coverage

Dental/ Vision benefits

Paid time off & holidays

Education opportunities

Public retirement systems

Job summary

The Ohio Board of Nursing is recruiting a PART-TIME Administrative Professional 4 to support the Compliance Team in Reynoldsburg, OH. This role schedules up to 32 hours weekly and provides high-level administrative support to executive staff and program leads, including board meeting coordination and communications.

Key duties include maintaining filing systems, processing mail, assisting with hearings, drafting correspondence, managing calendars and travel, and publishing internal updates and

Qualifications

• 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
• Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.
• Or 12 mos. exp. as Administrative Professional 2,16872.
• Or equivalent of Minimum Class Qualifications For Employment noted above.
• Job Skills: Administrative Support/Services

Responsibilities

• Provides high-level administrative support to executive staff and program leads.
• Coordinates Board Meeting Compliance and assists with hearings and communications.
• Maintains filing systems, orders supplies and handles mail and board materials.
• Prepares and proofs documents for hearings; manages calendars and travel for Hearing Examiners.
• Creates, curates and publishes internal updates and media content.

Skills

Administrative Support/Services

Attention to Detail

Managing Meetings

Written Communication

Confidentiality

Proofreading

Education

Associate core coursework in secretarial science or business office applications

Job description

Job Description - Administrative Professional 4 (260006YM)

Administrative Professional 4 ( 260006YM )

Organization

Nursing Board

Work Location

AB Graham Building 8995 E Main St Reynoldsburg 43068

Primary Location

United States of America-OHIO-Licking County-Reynoldsburg

Compensation : $27.73

Schedule : Part-time

Union : Exempt from Union

Primary Job Skill : Administrative Support/Services

Technical Skills : Regulatory Compliance, Communications, Board and Commission Compliance , Administrative support/services, Compliance Enforcement

Professional Skills : Attention to Detail, Managing Meetings, Results Oriented, Written Communication, Confidentiality, Proofreading

Agency Overview

The Ohio Board of Nursing (OBN) regulates more than 330,000 licenses and certificates. OBN licenses and regulates Registered Nurses (RNs), Licensed Practical Nurses (LPNs), Advanced Practice Nurses (APRNs), Dialysis Technicians (DTs), Community Health Workers (CHWs) and Medication Aides (MA-Cs). OBN's top priorities are to efficiently license the nursing workforce and remove unsafe practitioners from practice in a timely manner to protect Ohio patients. Public protection is critical, as nursing touches virtually every citizen of Ohio.

Job Description

The Ohio Board of Nursing is recruiting for a PART-TIME Administrative Professional 4 position for our Compliance Team.

This position will be scheduled up to 32 hours each week.

At the direction of the supervisor (e.g., Supervising Attorney or Chief Legal Counsel), this position provides high-level administrative support to executive staff and program leads by coordinating Board Meeting Compliance, Assisting Legal Hearings and Assisting with Communications and Media Efforts.

Maintains filing systems and routinely ensures that necessary supplies are ordered and available for files, etc. Processes weekly mailing to Board Members. Assists in both Board meeting preparation and follow-up (e.g., copies and compiles material, sends out Board Disciplinary documents, prepares envelopes for certified mail, prepares and compiles Board Meeting materials and creates agendas for the Compliance, Legal and Educational Unit, etc.) Produces routine and non-routine correspondence as directed. Assists as needed with updates. Answers phones, provides basic information regarding Unit matters, returns calls to the public at direction of Unit Manager, takes off voicemail, delivers messages, receives and sorts mail, processes regular and certified mail (e.g., addresses envelopes, applies postage, completes certified forms, etc.), coordinates special mailings, etc. Maintains eLicense system with any Board Meeting actions.

Relieves supervisors of routine administrative duties (e.g., assists the Hearing Examiner by preparing legal and procedural documents for hearings; coordinates scheduling of cases; notifies involved parties and tracks deadlines; transcribes hearing minutes; drafts correspondence to participants and manages public record requests; manages calendar scheduling and travel arrangements for Hearing Examiners). Independently composes and proofreads consent agreements, hearing letters and other documents related Ohio Revised Code (ORC) Chapter 119 hearings (e.g., address changes, waivers, letters, notices, etc.) for review by supervisor and/or adjudication coordinators; maintains record of certified mail and other time sensitive documents, case and discipline files associated with administrative hearings pursuant to ORC Chapter 119.

Assists with creating, curating and publishing content for internal updates, public announcements and media outlets; designs visual communications (e.g., flyers, infographics), posts updates on websites and social media platforms. Responds to basic policy inquiries and redirects more complex questions to appropriate staff.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) &Optional Deferred Compensation ( Ohio Deferred Compensation )

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

• 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
• -Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.
• -Or 12 mos. exp. as Administrative Professional 2,16872.
• -Or equivalent of Minimum Class Qualifications For Employment noted above.
• Job Skills: Administrative Support/Services

Supplemental Information

Successful candidate must pass a background check.

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a Drug-Free Workplace which prohibits the use of marijuana (recreational marijuana/non‑medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.