Executive Legal Assistant

State Medical Board of Ohio; Columbus (OH); On-site; USD 44,000 - 50,000; Full time

Job summary

The State Medical Board of Ohio is seeking an experienced Executive Legal Assistant to support the Chief Enforcement Attorney and the Enforcement Division. You will blend executive administrative duties with legal assistance responsibilities, acting as the Chief’s trusted partner in managing daily operations and enforcement activities.

Responsibilities include coordinating meetings, depositions, administrative hearings, preparing board materials, and ensuring continuity of workflow when the

Qualifications

• 4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.

Responsibilities

• Serves as a primary liaison between the CEA, enforcement attorneys, investigators, contract attorneys, victim support personnel, and internal and external stakeholders.
• Supports operational needs for enforcement activities such as scheduling meetings, interviews, depositions, and administrative hearings, securing rooms, coordinating court reporters, managing logistics and communications, and creating and maintaining investigator on‑call calendars.
• Maintains statistics of enforcement casework and tasks through use of spreadsheets and reports.
• Assists enforcement attorneys with preparation of enforcement case documentation and board materials, including victim lists, correspondence, consent agreements, citations, and case summaries.
• Coordinates evidence gathering and organization with investigators and contract attorneys, including bundling evidence, migrating information to SharePoint, and conducting records collection from courts and regulatory agencies.

Skills

Program Management

Attention to Detail

Collaboration

Customer Focus

Teamwork

Time Management

Education

4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration

Undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position

1 yr. exp. as Program Administrator 1, 63122

Tools

Records Management

Board and Commission Compliance

Administrative support/services

Compliance Enforcement

Job description

Classification: Program Administrator 2 (Executive Legal Assistant)

Division: Enforcement

Location: 30 E. Broad Street - 3rd Floor, Columbus, OH 43215

What You'll Do

The State Medical Board of Ohio is seeking a highly organized and confident Executive Legal Assistant to support the Chief Enforcement Attorney (CEA) and the Enforcement Division. This individual will blend executive‑level administrative support with legal assistance responsibilities, serving as the Chief’s trusted right-hand partner in managing daily operations, coordinating complex enforcement activities, and ensuring continuity of workflow across the division. The ideal candidate is a proactive professional who can balance multiple priorities, maintain strong communication with diverse internal and external stakeholders, and help run the legal department—keeping enforcement operations moving smoothly even in the Chief’s absence. Legal experience is a plus, but exceptional organizational skills, sound judgment, and the ability to manage high‑volume, detail‑driven work are essential.

Job Duties Include, But Are Not Limited To

• Serves as a primary liaison between the CEA, enforcement attorneys, investigators, contract attorneys, victim support personnel, and internal and external stakeholders.
• Supports operational needs for enforcement activities such as scheduling meetings, interviews, depositions, and administrative hearings, securing rooms, coordinating court reporters, managing logistics and communications, and creating and maintaining investigator on‑call calendars.
• Maintains statistics of enforcement casework and tasks through use of spreadsheets and reports. Maintains consent agreement tracking tools and board action spreadsheets. Tracks deadlines and performs follow‑up. Compiles, reviews, interprets, and summarizes data for reports and other documents.
• Assists enforcement attorneys with preparation of enforcement case documentation and board materials, including victim lists, correspondence, consent agreements, citations, and case summaries.
• Coordinates evidence gathering and organization with investigators and contract attorneys, including bundling evidence, migrating information to SharePoint, and conducting records collection from courts and regulatory agencies.
• Processes subpoenas and conducts initial follow‑up.
• Assists with drafting case memoranda.
• Responds to law enforcement agencies’ requests for the Board’s confidential case materials.
• Serves as the designee for the CEA, ensuring continuity of daily workflows, case progress, communications, and administrative needs when the CEA is unavailable.

This position is unclassified and overtime exempt.

4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.

• Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.
• Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
• Or 1 yr. exp. as Program Administrator 1, 63122.
• Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills

Program Management

Agency Contact Name and Information

[e-mail]

Primary Location

United States of America-OHIO-Franklin County-Columbus

Compensation

PR 12 - $33.32 (Step 1)

Schedule

Full-time

Work Hours

8:00 am - 5:00 pm

Classified Indicator

Unclassified

Union

Exempt from Union

Technical Skills

Records Management, Board and Commission Compliance , Administrative support/services, Compliance Enforcement

Professional Skills

Attention to Detail, Collaboration, Customer Focus, Teamwork, Time Management

Agency Overview

About Us:

The State Medical Board of Ohio issues licenses and oversees the practice of allopathic physicians (MD), osteopathic physicians (DO), podiatric physicians (DPM), massage therapists (LMT), and various other allied health care professionals under the authority of the Medical Practices Act, Chapter 4731, Ohio Revised Code (ORC). The Medical Board continues to regulate naprapaths and mechanotherapists licensed by the Board before March 1992.

The Medical Board also regulates Physician Assistants, ORC Chapter 4730, Dietitians, ORC Chapter 4759, Anesthesiologist Assistants, ORC Chapter 4760, Respiratory Care Professionals, ORC Chapter 4761, Acupuncture, ORC Chapter 4762, ORC, Radiologist Assistants, ORC Chapter 4774, Genetic Counselors, ORC Chapter 4778, and Certified Mental Health Assistants, ORC Chapter 4772.

The Medical Board’s regulatory responsibilities include investigating complaints against applicants and licensees and taking disciplinary action against those who violate the public health and safety standards set by the General Assembly and the Medical Board.

Our Mission

The State Medical Board of Ohio’s mission is to protect and enhance the safety of the public through effective medical regulation.

To find out more about the State Medical Board of Ohio click here .